Univ - Postal Specialist - Mail Services

Job Description Summary

Performs standard distribution and receiving functions for agency postal services. Performs standard distribution and receiving functions for agency postal services. Receives, sorts and distributes incoming mail; processes outgoing mail. Coordinates agency postal services; supervises employees engaged in mail handling tasks. Operates a parcel van. Arranges pickup and delivery schedules. Maintains records of insured and registered mail; maintains billing records.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001572 Mail Services

Pay Rate Type

Hourly

Pay Grade

University-02

Pay Range

Scheduled Weekly Hours

40

Work Shift

Job Description

20% Receive/Sort Inbound Mail – Receives and sorts daily USPS mail/parcels and intra-campus mail for 150 departments on Main Campus. Functions include but not limited to: Meeting inbound USPS trucks at UMS loading dock, unloading mail gurneys from trucks and organizing the contents into trays/tubs for macro sort; Recording daily letter mail and parcel counts; Performing macro sort grouping mail by route; Performing secondary sort grouping mail by appropriate Mail Sort Code (MSC) within each route; Bundling mail by MSC for each route and loading into transport vehicles; Logging in all trackable mail into department’s internal logistics system.

20% Deliver Inbound Mail – Safely and efficiently completes delivery route operating departmental vehicle and on foot; Accurately delivers mail/parcels to as many as 150 departmental mailboxes/parcel lockers; Coordinates with departments to deliver oversized parcels to a secure location; Alerts supervisor to issues or problems experienced in the delivery process.

15% Outbound Mail Collection & Prep – Collects outbound mail from each mail location and prepares it for processing. Sorts outbound mail into campus mail, pre-stamped pieces and mail requiring postage. Ensures departmental postage funding barcodes are attached to all outbound USPS mail needing postage. Reviews mail without postage funding barcodes with outbound mail team leader/manager.

15% Frank Outbound Mail - Frank the outbound mail. Organize mail and determine if the mail pieces meet the proper size and weight requirements before franking. Apply postage franks using complex computerized postage machines, meters and scales. Set aside mail without an active postage funding barcode and give to manager for review upon completion of franking process each day. Transferred outbound mail to the USPS in a timely manner.

15% UAA - Process mail to be distributed the next day. Sort all intra-campus mail by MSC for next day delivery. Research Undeliverable-As-Addressed (UAA) First Class mail in the MUSC online directory and sort for next day delivery.

10% Store – Act as a cashier supporting the MUSC retail postal store (annual revenue = $35K) offering USPS products and services to MUSC employees, patients and the surrounding community. Activities include, but not limited to: Opening and closing the store daily; Providing excellent service to in-person customers as well as those calling the store’s main telephone line; Processing transactions using Point-Of-Sale (POS) software/register/credit card terminal; Performing cash drawer and credit card daily closing procedures; Depositing cash/check remittances; Maintaining accurate records for audit purposes; Monitoring and maintaining product inventory.

5% Other duties and cross-training as assigned - Duties may include, but are not limited to: Accepting additional sorting responsibilities and routes; Assisting walk-in customers; Answering calls to the mail phone line; Preparing special mailings; Participating in projects; Receiving additional training; Transporting department vehicles for maintenance.

Additional Job Description

Minimum Requirements: A high school diploma. Related work experience may be substituted for a high school diploma. Some positions require a valid driver's license and eligibility for bonding.

Physical Requirements:

Ability to perform job functions in an upright position. (Continuous) Ability to perform job functions in a seated position. (Infrequent) Ability to perform job functions while walking/mobile. (Continuous) Ability to climb. (Infrequent) Ability to work indoors in all temperature ranges. (Frequent) Ability to work outdoors in all weather conditions and temperature extremes. (Frequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Continuous) Ability to twist at the waist. (Continuous) Ability to squat and perform job functions. (Frequent) Ability to perform 'pinching' operations. (Frequent) Possess good grip strength. Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to fully use both legs. (Continuous) Ability to reach in all directions. (Continuous) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to maintain good olfactory sensory function. (Infrequent) Ability to lift materials up to 75 lbs., unassisted. (Continuous) Ability to move objects, up to 75 lbs., from floor level to height of 36 inches, unassisted. (Continuous) Ability to move objects, up to 75 lbs., from height of 36 inches to floor level, unassisted. (Continuous) Ability to move materials up to 75 lbs. by rolling, pushing, pulling or carrying, unassisted. (Frequent) Ability to carry weights up to 50 lbs. a distance of 15 feet, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Ability to hear and/or understand normal sounds. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees