UNIV - Grants Administrator II (Remote) - Department of Medicine: Division of Rheumatology

Job Description Summary

Duties will be performed independently, and the position will exercise independent judgment in managing all aspects of Rheumatology internal and external grant funding and finances. The Division of Rheumatology and Immunology in the Department of Medicine has a robust research portfolio which includes the NIH Midcareer Investigator Award in Patient-Oriented Research (K24), the National Institute of Arthritis and Musculoskeletal and Skin Diseases Core Centers for Clinical Research (P30) and the National Institutes of Health Ruth L. Kirschstein National Research Service Award Institutional Research Training Grants (T32). The incumbent will be part of a team of research faculty and staff and will be required to develop sufficient understanding of the projects and their objectives to effectively support the projects from an administrative and financial perspective. This position will work closely with divisional leadership and faculty, Office of Research and Sponsored Programs, and other administrative offices to ensure all requirements and tasks completed accurately and in a timely manner. Develops, formulates and administers administrative policies and procedures related to grant management. This position reports to the Division Administrator.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000975 COM DOM Rheumatology CC

Pay Rate Type

Salary

Pay Grade

University-07

Pay Range

$54,974 - $78,343 - $101,712

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Duties:

30% - Manage finance and grant related fiscal/accounting duties for a group of well-funded investigators/grantees within the Division of Rheumatology. Specific tasks include:

• Meet regularly and collaborate with Divisional Leadership on financial activity and issues arising from financial transactions.

• Reconcile grant related accounts (including the T32, P30, K24 and RO1’s) on a monthly basis paying particular attention to encumbrances on subcontracts, indirect costs withholdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated.

• Ensure the accurate documentation of all non-payroll financial transactions. Supervise all non-payroll research-related expenditures by employees of the grantees.

• Manage the procurement activities of special contracts and consulting arrangements. Obtain and process invoices from subcontractors and consultants.

• Communicate effectively with investigators/grantees regarding the fiscal aspects of their projects. Attend meetings, as requested, in order to enhance understanding of project needs.

20% - Rheumatology P30 administrative support:

• Participate in the P30 grant meetings. Assists with preparation of year end progress NIH report.

• Assist faculty and grants manager on completion of documents for the P30 grant renewals.

20% - Rheumatology T32 administrative support:

• Collaborate with the T32 administrative primary point of contact. Process stipend and tuition for T32 participants.

• Primary point of contact for T32 participants as it relates to financial support including HR onboarding needs.

• Assist faculty on completion of documents for T32 grant renewals.

15% - Manage receipt and administration of funded research awards. Duties include:

• Receive award/JIT information provided by ORSP regarding the establishment of accounts and special requirements as needed.

• Authorize and manage the establishment and closing of grant accounts along with the proper approvals, dates, budget amounts, etc.

• Initiate and maintain necessary documentation for establishing subcontracts as needed.

• Assist with rebudgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, carryover requests, no-cost extensions, etc. and assist in continuations.

• Create grant related financial reports bi-monthly and review these reports with the Division Administrator and faculty members. Follow up on any outstanding items from these meetings. Provide additional reports as requested.

• Work with Division Administrator and provide input on unrestricted accounts.

10% - For grant related transactions, work closely with Division Leadership to:

• Ensure proactive submission of payroll forms.

• Ensure accurate accounting of research effort.

• Assists in quarterly effort reporting process ensuring compliance with Federal, State, Institutional, and agency specific guidelines.

• Engage subcontractors and consultants for grant proposals and obtain necessary information from them for submission process as needed.

5% - Other related duties as assigned by Divisional Leadership.

Additional Job Description

Minimum Requirements: A bachelor's degree and three years relevant program experience.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. (Frequent) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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