Trio Upward Bound Academic Advisor

Position Details
Position Information
Classification Title
TRIO Upward Bound Academic Advisor
Working Title
TRIO Upward Bound Academic Advisor
Hire Types
Staff
Division
Enrollment Management
Department
Enrollment Management
Unit
Enrollment Management
Location
Bemidji State University
FLSA
Non-Exempt
Full/Part Time
Full Time
FTE
Employment Condition
Externally Funded
Work Shift
11 month appointment (approximately mid-August through mid-July);
Work Schedule/Hours/Days
Full-time; Monday - Friday 8:00 a.m. - 4:30 p.m.
Posting Details
Salary Minimum
$45,352
Salary Maximum
$91,288
Salary Type
Annual
Bargaining Unit/Plan
211, MSUAASF
Job Description
2 positions will be filled
Bemidji State University (BSU) invites applicants to join our team as a TRIOUpward Bound Academic Advisor. BSU's vision is to educate people to lead inspired lives. To accomplish BSU's vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. Centered between the three largest Tribal nations in Minnesota - Leech Lake, Red Lake and White Earth - BSU also prioritizes increasing engagement with American Indian communities to become a destination university.
Enrolling more than 5,000 students, BSU offers more than 70 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. BSU's Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.
TRIO Upward Bound is a federally funded program intended to help low-income and/or potential first-generation college students academically succeed in high school and pursue a college education. TRIO Upward Bound works year-round with students from their freshman to senior years.
TRIO Upward Bound has been in existence at Bemidji State University since 1966 and is one of the oldest and largest programs in the country. The program serves more than 100 students at seven area high schools. The program is fully committed to equity and to diversity in our staff and students.
The TRIOUpward Bound Academic Advisor will assist in coordinating individualized services and project events designed to provide post-secondary preparation and individual assistance to participants including student advising, various educational workshops, post-secondary visits, scholarship opportunities and post-secondary school readiness and enrollment for 101 first-generation, low-income, high school students annually. They will also maintain documentation of all services provided and data collection for the Department of Education Performance Report.
Responsibilities of the TRIO Upward Bound Academic Advisor include:

• Assisting in the development and implementation of the TRIO Upward Bound Program services in accordance with the federal program regulations and university policy(60%).
  • Providing support in planning, implementing, and evaluating services of the TRIO Upward Bound Program including evaluation of summer RAs and BSU student Tutor/Mentors.
  • Understanding theoperating policies and proceduresset by the US Department of Education including allowable costs and grant guidelines for services.
  • Participating in the development and modification of program goals, objectives, services, activities, and policies, in accordance with participant needs, institutional objectives and resources and funding agency requirements.
  • Coordinating with the TRIO Upward Bound Associate Director to develop and conduct workshops; planning and participating in other program activities including orientation, post-secondary school travel, and special events.
  • Identifying and recruiting eligible students for the program.
  • Monitoring academic progress of participants closely through regular contact with participants and secondary teachers, assessment tools, and academic counseling.
  • Meeting regularly with participants to assess their academic progress.
  • Planning, attending, delivering and facilitating year-round professional development activities.
  • Providing secondary school advice and academic counseling including developing knowledge of participating school credit structure, curriculum, school calendar and testing dates.
  • Providing guidance to participants throughout the post-secondary school and financial aid application process.
  • Attending secondary school parent/teacher and school counselor conferences for students in the program.
  • Managing school year and summer program staff and supporting formative assessments of staff improvement in job performance throughout the year for summer RAs and BSU student Tutor/Mentors.
  • Planning and producing TRIO Upward Bound recruitment videos and yearly updates.
  • Connecting with and counseling students through academic and social difficulties and supporting their increased ability to self-advocate.

• Coordinating aspects of participant travel to TRIO Days and Post-Secondary Institutions (20%)
  • Planning all travel to TRIO conferences and post-secondary schools.
  • Supervising TRIO Upward Bound participants on post-secondary visits and relevant academic conferences.
  • Reconciling all travel expenses.
  • Supporting summer program planning including summer college visits.

• Record Keeping, Data Collecting, Alumni Tracking and Website Management (20%)
  • Completing ongoing administrative tasks associated with the program, such as maintaining program records and database.
  • Updating Alumni database.
  • Working with IT Coordinator to help maintain the TRIO Upward Bound Scholars website to ensure accessibility, current information about the program, application, and academic resources on graduate school.
  • Tracking progression of TRIO Upward Bound participants, updating personal files, academic reports, college applications, FAFSA application and post-secondary enrollment.
  • Managing yearbook development and production as well as ordering on a yearly basis.

Required Qualifications
Minimum qualifications for this position include:

• Bachelor's degree and 2 years of experience in higher education administration, student development, counseling, social work or a STEM-related field from an accredited college or university.
• Demonstrated ability to work with federal TRIO programs, academic support programs, or similar programs serving first-generation, low-income, and underrepresented students.
• Demonstrated strong oral and written communication skills including the ability to plan and deliver high-level training and professional workshops meeting program needs and federal program guidelines.
• A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.

Preferred Qualifications
Preferred qualifications include:

• Master's Degree and 1 year of experience in higher education administration, student development, counseling, social work or a STEM-related field from an accredited college or university.
• Knowledge of and experience working with complex federal grants, specifically OMB (Office of Management and Budget) circulars, EDGAR (a federal regulation) and other federal regulations set by the US Department of Education.
• Demonstrated understanding and commitment to first-generation students and students from historically underrepresented groups in higher education.
• Experience with academic, career and personal counseling/coaching, and graduate school admissions processes.
• Experience advising and assisting first-generation college students with high impact practices.
• Demonstrated ability to work with faculty from various disciplines.
• Experience in conducting developmental workshops such as study skills, time management, and university degree plans.
• Experience managing tutoring, mentoring, or staff providing services to secondary age students.

To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the qualifications.
Other Requirements
Other considerations:

• All applicants must be able to lawfully accept employment in the United States at the time of an offer of employment.
• Employment for this position is covered by the collective bargaining agreement for the Minnesota State University Associate of Administrative and Service Faculty (MSUAASF) - see agreement.
• In accordance with the Minnesota State Colleges and Universities (MinnState) Vehicle Fleet Safety Program, faculty and staff driving on college/university business, who use a rental or state vehicle, shall be required to complete a vehicle Use Agreement form and conform to MinnState's vehicle use criteria and consent to a motor vehicle records check.
• BSU and NTC are tobacco free workplaces (see policy).

Apply online: https://bemidjistate.peopleadmin.com/
A complete application will include the following attachments:

• Cover letter, which addresses the required qualifications and your specific interest in working at BSU.
• Resume / Curriculum Vitae.

Inquiries about the position:
Aaron Allery, Associate Director, TRIO Upward Bound
Email: aaron.allery@bemidjistate.edu
If you have general questions about this posting or submitting an application, contact Mary Miller at mary.miller@bemidjistate.edu
About
UNIVERSITY / COMMUNITY
WHY BEMIDJI:
Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tightknit community of good neighbors and engaged citizens who always come out to cheer for the Beavers. While the city of Bemidji - named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) - is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.
Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants. students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.
The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as Bemidji State University is nestled among the pines along the shores of Lake Bemidji, just blocks from a thriving downtown community. In this Northwoods setting, students, staff, and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Beavers. While the city of Bemidji - named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) - is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.
Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State is conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants. students at Bemidji State University have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.
The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.
For those who love the outdoors, there are wooded, multi-use trail systems within minutes ...