Treasury Coordinator- Extra Help

Salary : $91,811.20 - $111,562.88 Annually
Location : Throughout the County of Santa Clara, CA
Job Type:Extra Help
Job Number: 23-EP3-A
Department: Controller-Treasurer
Division: Treasury Division
Opening Date: 11/21/2023
Closing Date: 12/12/2023 11:59 PM Pacific
Bargaining Unit: 92
Description
Under general supervision, record large sums of money and document all investment activities in support of the Treasury Division of the Controller-Treasurer Department; coordinate all aspects of fund allocation; responsible for all Treasury Division's interactions between the County and financial institutions.
This recruitment is to establish an Extra-Help eligible list for the Controller- Treasurer.
Typical Tasks

• Accurately record all County investments in order for earnings on invested funds to be apportioned accurately and so that internal accounting and disclosure reports are accurately reported;
• Prepare monthly reports to apportion interest and balance with the major accounting systems for the pool and investments made for special programs;
• Prepare affidavits of deposit to record interest received on all securities;
• Balance with General Accounting on a daily basis and with the Internal Audit Division on a monthly basis;
• Organize, develop, and revise procedures;Receive and verify income and distributions from various securities and financial instruments pertaining to the County's investment portfolios;
• Verify cash balance and maintains records of receipts and disbursements;
• Reconcile County's bank statements and research and verify any discrepancies;
• Review disclosure reports for accuracy;
• Set up and release wires transferring funds between County banks;
• Defines financial reporting and information needs; coordinate system modifications with Information Services Department or appropriate vendors and/or business partners;
• Generate routine and ad hoc reports to extract data or support operational needs;
• Respond to audit inquiries;
• Verify cash, checks and warrants from other County departments, schools, and special districts;
• Respond to a variety of information requests from both inside and outside the County;
• Assist other county departments in processing affidavits and receiving tax payments;
• May be assigned as a Disaster Service Worker, as required;
• Perform other duties as required.

Employment Standards
Sufficient education, training, and experience to demonstrate the possession and direct application of the following knowledge and abilities:
Training and Experience Note: The knowledge, skills, and abilities required to perform this function are normally acquired through a combination of training and experience equivalent to five years of work experience, with three years in the performance of increasingly responsible and difficult clerical fiscal work assignments which required considerable use of initiative and independent judgment.
Knowledge of:

• Modern office methods and procedures for recording cash and securities transactions;
• Methods and procedures for documenting investment activity;
• Methods and procedures of accounting for large sums of money;
• Financial posting and balancing procedures.

Ability to:

• Coordinate administrative aspects of fund allocation;
• Use personal computers;
• Use financial software applications and platforms;
• Organize major multiple tasks simultaneously, within a short timeframe, and with minimum allowance for error;
• Write clearly and concisely;
• Prepare and maintain financial reports;
• Exercise sound judgment in handling large sums of money;
• Develop and maintain cash flow procedures and reporting systems;
• Maintain good working relationships with other departmental and financial institution personnel;
• Supervise, review, and evaluate the work of others.

Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts.
Click here to access all Memoranda of Understanding and most recent Summary of Changes.
01
Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of "see resume" or "see application" will deem your application incomplete. Include a detailed description of your work experience in the following format for EACH employer referenced, in each answer:
a) Employer name(s)
b) Job title(s)
c) Start/end dates of employment
d) Total hours worked per week
e) Description of task(s) performedDo you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?

• Yes
• No

02
How many years of work experience do you have performing increasingly responsible and difficult clerical fiscal work assignments which required considerable use of initiative and independent judgment?

• No experience
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years
• None

03
Please describe your work experience performing responsible and difficult clerical fiscal work assignments which required considerable use of initiative and independent judgment.
Responses must include the following required information:
- Your job title(s)
- Start/end date(s)
- Hours worked per week
- Detailed description of tasks performed.
If none, type N/A
04
Do you have experience analyzing and/or accounting for fixed income securities?

• Yes
• No

05
Describe your experience analyzing and/or accounting for fixed income securities.
Responses must include the following required information:
- Your job title(s)
- Start/end date(s)
- Hours worked per week
- Detailed description of tasks performed.
If none, type N/A
06
Do you have experience evaluating and interpreting financial statements?

• Yes
• No

07
Describe your experience evaluating and interpreting financial statements.
Responses must include the following required information:
- Your job title(s)
- Start/end date(s)
- Hours worked per week
- Detailed description of tasks performed.
If none, type N/A
08
Are you proficient in excel?

• Yes
• No

09
Describe in detail your experience working with excel.
Responses must include the following required information:
- Your job title(s)
- Start/end date(s)
- Hours worked per week
- Detailed description of tasks performed.
If none, type N/A
10
Describe an improvement you've made to a back-office's procedures.
Responses must include the following required information:
- Your job title(s)
- Start/end date(s)
- Hours worked per week
- Detailed description of tasks performed.
If none, type N/A
11
Share a few common keyboard shortcuts you use to streamline your workflow.
12
The list established will be used for temporary Extra Help assignments for peak and unusual work. Are you willing to accept a temporary Extra Help assignment?

• Yes
• No

Required Question