Address
Form of work
Essential Job Functions:
- Make travel arrangements to include air travel, hotel accommodations, ground transportation, training enrollments, and itineraries in high volume.
- Maintain travel programs and participate in further developments / improvements to such systems.
- Generate and update reservation reports.
- Manage the Travel Credit Card including preparing/submitting related expense reports and managing credit limit.
- Accurately make changes to necessary company systems.
- Develop a general understanding of our operations at Base
- Develop an understanding of company accounting structure in order to appropriately code information and troubleshoot problems.
- Develop a general knowledge of the operations of the Arctic Oilfield Hotel and billeting procedures.
- Develop a complete knowledge of company safety policies and SOPs and ensure adherence to those policies.
- Provide scanning and filing support.
- Process employee timesheets.
- Maintain integrity of “source” documents (timesheets, logs, travel requests, etc…).
- Receive and manage a volume of incoming calls.
- Maintain the filing of confidential information.
- Maintain division phone lists.
- Other daily administrative duties as assigned.
Knowledge, Skills & Abilities:
- Able to provide the highest levels of hospitality and satisfaction.
- Must be able to effectively communicate both verbally and written with all levels of employees in an attentive, friendly, courteous, and service oriented manner.
- Must be effective at listening to, understanding, and clarifying concerns raised by employees.
- Must be able to work in a fast-paced and high-pressure environment.
- Knowledge of common principles and techniques associated with administrative practices including. processes, organization, and a knowledge of office equipment operation.
- Skills in understanding written sentences and paragraphs in work related documents.
- Skills in communicating effectively orally and in written format.
- Knowledge of guidelines concerning confidentiality of data, and must demonstrate tact and discretion
- Ability to multitask and function in an environment with competing and changing priorities to meet set deadlines.
- Ability to recognize a need and take ownership of its completion.
- Ability to assume responsibility without direct supervision.
- Proficient advanced knowledge of Microsoft Office programs.
Physical Demand/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with other employees. The employee frequently is required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Visual Acuity: must be adequate to perform all required job description tasks in a safe manner. Most of the work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities. Job may require some travel to remote job-sites.
This job description is intended to describe the nature and level of work being performed by people assigned to this position. It is not to be construed as an exhaustive list of all responsibilities and duties required of the job incumbents.
Minimum Qualifications:
- High School diploma or equivalent (GED).
- Proficient with Microsoft Office Excel, Word, Access, and PowerPoint.
- Five years’ work experience in administrative support.
