Company Overview

Wherever you work and whatever role you fill, when you represent the Bridgestone name you know that you are a valued teammate who is part of our larger mission to “Serve Society with Superior Quality.” We start by offering each teammate more than just a salary. We provide formal training, competitive performance incentives, paid vacation and holidays, healthcare packages for full-time and part-time employees, and a 401k plan to help build your future.

We believe people can only provide superior service and quality to others when they are allowed to bring their whole selves to work and know they are supported. We believe in championing all perspectives, individuals and teams because we understand the importance of seeing the world and our business through many different lenses. We are building a team as diverse as the world we serve. So, show us what you’re made of. Show us the smart stuff, the tough stuff, the bold, beautiful and brave stuff. Because who you are is what we need.

Bridgestone Americas, Inc. is headquartered in Nashville, Tennessee and is the U.S. subsidiary of Bridgestone Corporation headquartered in Japan. Bridgestone Americas and its subsidiaries develop, manufacture and market a wide range of Bridgestone, Firestone and associate brand products to address the needs of a broad range of customers and industries.

Administration

The Travel, Expense, and Meeting Specialist manages the development and implementation of travel processes, ensures the accuracy of financial transactions, and specializes in planning, executing, and facilitating a pipeline of in-person meetings/training. This multifaceted role requires attention to detail, effective communication, and dedication to collaboration.

• Execution of the Bridgestone Retail Operations Training hotel RFP process, working with all major national hotel brands to identify hotel locations, and negotiate rates and amenities
• Oversee the day-to-day work responsibilities of the Travel Coordinator
• Generates and maintains a travel request in-take form, travel roster, and tracking process to assist the Travel Coordinator
• Responsible for the monthly reconciliation of unauthorized charges incurred by teammates traveling
• Direct the Accounting Department to charge unauthorized expenses back to the teammate’s store
• Establish and maintain relationships with industry professionals

• Partner with Division Education Managers to review training plans against incoming invoices
• Audit received vendor invoices for accuracy, investigate and resolve issues associated with payment of invoices
• Tracks invoices received against the budget to ensure accurate spending and balance invoices against the budget
• Receive and submit monthly accrual invoices and send the appropriate documentation to Finance
• Update budget tracking documents to reflect revised forecast amounts in each budget line item for the upcoming month
• Set up new vendor and EDI numbers for payment when bringing on a new vendor. Collect forms, W9, ACH, and all necessary information to set up a new vendor for payment. Lead communication with the Accounting Dept to set up an EDI number for new vendors
• Reconciliation of travel charges on corporate AMEX by collecting receipts for all rental car, hotel, and airfare charges
• Process T&E charges in Concur with allocation to the appropriate cost center and GL

• Coordinate all logistical aspects of the meeting including securing the meeting space, audiovisual, food, and beverage needs, and managing expenses according to the approved budget
• Source, negotiate, and contract venues and hotels according to specifications to meet the event/meeting needs
• Develop and implement project plans, event budgets, and critical timelines
• Lead a pre-con meeting briefing and post-con with meeting decision-makers and leaders
• Ensures completion of payment and/or billing to hotels, venues, and necessary vendors
• Collaborates and builds strong relationships with key contributors

Typically requires a bachelor’s degree and a minimum of 2 years of related experience; or an advanced degree without experience; or equivalent work experience

Bridgestone is proud to be an Equal Employment Opportunity / Affirmative Action employer. It is our policy to consider for employment all individuals regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, gender, sex, sexual orientation, gender identity and/or expression, genetic information, veteran status, or any other characteristic protected by federal, state or local law.

Employment Eligibility

If hired, a Form I-9 Employment Eligibility Verification must be completed at the start of employment. Temporary work authorization or the need for sponsorship may disqualify you from employment.