Transportation Coordinator

Purpose:

Coordinates the transportation resources in the most efficient and cost-effective manner while maintaining safety, compliance, and a professional image. Communicate and prioritize all transportation requests both internal and external for all departments within the dealership.

Responsibilities

• Take on the responsibility for efficient and cost-effective scheduling of deliveries and routing of trucks
• Take all requests and other information related to pick up and delivery of equipment from all departments and coordinate in the most efficient manner to expedite completion and reduce costs
• Communicate when requests are received, expected timeframe of completion and also when complete
• Establish and maintain proper routing of inter store transfer trucks
• Effectively manages all aspects of each assigned transportation request from receiving the request, creating the work order/trip sheet, completion of the job and billing
• Set-up and maintain all driver files for DOT compliance
• Ensure compliance with Department of Transportation (DOT) and safety regulations
• Coordinate with Landmark Safety Coordinator to ensure Insurance, DOT and safety compliance
• Complete incident/accident reports as required
• Conduct truck, trailer and driver random inspections as needed
• Resolve transportation issues with urgency and professionalism
• Coordinate with all departments on returns to John Deere or other factories – pallets, shipping stands, etc.
• Organize and maintain all paperwork, data files and reports
• Coordinate all factory will call loads from company suppliers – John Deere, J&M, Brent, Balzer, Landoll, etc.
• Coordinate and communicate with outside transportation resources to insure timely completion of requested jobs
• Responsible for obtaining all applicable permits as necessary
• Responsible for training new drivers on proper procedures and compliance issues
• Implement schedule and policy changes
• Develop a preventive maintenance program in efforts to keep trucks on the road timely and reduce overall costs
• Prioritize time sensitive situations to satisfy customer needs
• Schedule repairs and maintenance of trucks and trailers in the fleet
• Maintain a well maintained fleet of equipment that delivers a professional image
• Maintain technical and computer skills and capability to effectively use logistics/distribution and office software
• Make recommendations on equipment purchases – trucks, trailers, docks, loading/unloading equipment
• Responsible for finding loads outside of Landmark that will increase the overall revenue and profitability of the transportation department
• Insure complete and accurate billing of all jobs
• Communicate detailed and complete transportation requests to drivers in a timely manner
• Manage the bulk oil delivery and distribution from incoming oil shipments to on farm delivery
• Develop annual budget of expenses and improvement needs
• Attend company meetings as requested
• Attend applicable safety and DOT training as needed
• Schedule and coordinate meetings with truck drivers
• Responsible for evaluating all current drivers and hiring new drivers as needed
• Follow company policies and procedures
• Other duties as assigned

Experience, Education, Skills and Knowledge:

• 3 to 5 years of transportation, logistics or customer service experience
• Ability to lead and work with others
• Self-starter that can manage projects without supervision
• Ability to operate with a solutions approach and identify existing/emerging needs
• Exceptional communication skills both via email and verbally
• Solid organizational, interpersonal and analytical skills
• Ability to work flexible/extended hours during busy times
• Ability to travel to other stores, customers or training as needed
• Ability to speak and write effectively one-on-one and in groups
• Ability to present to groups and train others
• Ability to use standard desktop applications such as Microsoft Office and Internet functions
• Ability to learn and utilize business system software for managing jobs and billing
• Pre-employment drug screening required

Physical Requirements:
Some lifting (up to 80 lbs.). Prolonged periods of standing and/or sitting. Regular use of the telephone and e-mail for communication is essential. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities.

LandMark is an Equal Employment Opportunity Employer promoted to a diverse workforce.