Transition GL Accountant

Job Overview:

The Transition GL Accountant is a key member of the Client Accounting team. Reporting to the Director of Client Accounting Relations, this position provides transitional support for new client onboarding and existing client offboarding coordination. Must manage the current workflow process and be responsible for all accounting functions. The Transition GL Accountant is responsible setting up new bank accounts, completing the month end reporting process for new clients during the transitional phase and completing other projects as needed. The Transition GL Accountant also supports the Corporate Billing function and maintains a portfolio of client associations. The ideal candidate must be a highly motivated self-starter who is well organized and detail-oriented, works well under pressure, and is able to consistently meet hard deadlines while working with little supervision.

Your Responsibilities:

• Client Transitioning Responsibilities Outlined Below:
  • Coordinate/execute all accounting functions per the workflow to onboard and offboard client associations.
  • Setup individual entity and resident information in proprietary and third-party vendor software platforms including resident data and historical GL balances for new association clients.
  • Open all necessary bank accounts and coordinate the necessary fund transfers for onboarding associations.
  • Close bank accounts, after ensuring all final invoices are paid, and the necessary final fund transfers are completed as directed per property termination instructions.
  • Attend all transition meetings regarding onboarding and offboarding associations.
  • Provide regular feedback regarding the transitioning process that will foster future improvements that can be integrated into the relevant workflows.
  • Work closely with the Client Transition Specialist to facilitate a smooth onboarding and offboarding experience for client associations.
  • Act as the GL Accountant during the transition period (90-120 days), engaging in detailed financial reviews with both community management and the Director of Client Accounting Relations, and producing financial statement packages that are issued to client Boards/Developers.
• Maintain a portfolio of associations, with responsibility for the following areas outlined below:
  • Prepare and review association financial statements, P&L variances, bank reconciliations and Balance Sheet reconciliations.
  • Prepare, review, and resolve banking issues including the processing of bank account transfers.
  • Monitor bank accounts to identify excess funds for opportunities to improve investment income.
  • Prepare financial statements in accordance with GAAP regulations for not for profit organizations.
  • Perform adjusting audit entries related to external annual audits.
  • Support management in the preparation of annual operating budgets.
  • Review expense coding and approve invoices in the A/P (AVID) system.
  • Assist with review of association shortfall funding requests, if deemed necessary.
  • Prepare monthly cash flow forecasts.
  • Respond to accounting and financial questions by researching and interpreting data.
  • Communicate with management, BOD members, developers and/or bank representatives, as needed on accounting matters.
  • Assist on special requests, ad hoc reporting and projects as necessary.
• Corporate Accounting Support Responsibilities Outlined Below:
  • Provide backup support for the monthly corporate billing reports by understanding the process of gathering all required documents for corporate to complete our monthly billing invoices.
  • Provide backup support related to researching aged items on the market AR report. Focus on those items that are 61+ days aged to determine why those items have not been paid.
  • Provide backup support for all other miscellaneous market level reporting requirements including lot count report, Miscellaneous charge file, checks and draft counts and tax and audit billbacks.
  • Contribute to streamlining and improving the tasks above to yield a more efficient process and provide a savings of time to complete.
  • Conduct business at all times with the highest standards of personal, professional and ethical conduct that are in line with FirstService Residential Core Values and Global Service Standards.
  • Participate in a variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain a specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
  • Ensure all safety precautions are followed while performing the work.
  • Follow all policies and Standard Operating Procedures as instructed by Management.
  • Perform any range of special projects, tasks and other related duties as assigned.
  
  

Skills & Qualifications:

• Education & Experience
  • Bachelor's degree in Accounting or Finance from an accredited college or university. Minimum 3-5 years of experience as an Accountant in property management or in a full cycle accounting environment.
• Knowledge, Skills & Proficiencies
  • Good verbal and written communication skills.
  • Detailed oriented with multiple tasks and information organization.
  • Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint and Outlook.
  • Ability to work with sensitive or confidential information.
  • Strong working knowledge of customer service principles and practices.
  • Strong analytical skills.
  • Ability to meet deadlines and work well under pressure.
  • Ability to work in a team environment as well as independently and be self-driven
  
  

What We Offer:

As a full-time non-exempt associate, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Compensation: $27 - $29 / hour

Disclaimer:This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

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Requirements: . Bachelor's degree (B.A. or B.S.) in Accounting, Finance, or Business from a four-year college or university is preferred, or equivalent combination of education and experience. Minimum of two years of experience required. Property Management industry experienced preferred but not required. CPA Certification preferred.. Must complete a short Skills assessmentat time of pre-screen call with HR.. Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently. Ability to multi-task, effectively prioritize workload, meet hard and fast deadline. Must be a team player. Must possess strong analytical skills. Detail-oriented with multiple tasks, information organization.