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Salary- High School Diploma/GED and five years of related experience to include project management.
- Perform responsibilities with a high level of discretion, integrity, and confidentiality
- Demonstrated experience handling a wide range of administrative-related tasks with a commitment to professionalism
- Highly organized with attention to detail
- Proficient with Microsoft and Google suites
- Excellent oral and written communication skills
- Excellent interpersonal skills with an ability to work collaboratively with diverse audiences
- Ability to work in a fast-paced environment to provide support in a professional manner, meet deadlines, multi-task, and prioritize projects
PREFERRED QUALIFICATIONS:
- Administrative experience in higher education.
- Previous experience supporting executive-level leaders
- Experience with web conferencing software (e.g., Zoom, Google Meet).
- Experience planning and supporting events
- Demonstrated ability to work with and adapt to new technologies and processes without significant direction.
Job Code 1897
About the Job:
The Program/Project Specialist is responsible for overseeing and coordinating initiatives and administrative projects across Research Animal Resources (RAR) to support training and compliance and employee engagement. This position supports and will report to the Director of Training and Compliance by managing employee training and compliance records, and planning and coordinating programs that support occupational health and other training requirements. This position will also work with the Deputy Chief of Staff by leading projects and initiatives that support employee engagement. The successful candidate will be a detail-oriented self-starter who effectively builds positive relationships with colleagues at all levels of the organization, and who uses discretion to maintain confidentiality while delivering results in accordance with established policies and timelines.
50% Training/Compliance Projects and Support
- Enter completed training into the Training Hub system daily and follow up on incomplete information
- Ensures completion of RAR Orientation and compliance with the Research Occupational Health Program (ROHP) requirements
- Facilitate and manage logistics of RAR clinics (audiograms, flu shots, tuberculosis, etc.) to support compliance with ROHP - develop schedules with nurses, reserve rooms, coordinate equipment setup/delivery, etc.
- Provide support for other special projects as assigned by the RAR Director of Training and Compliance
30% Coordinate Employee Engagement Programs and Initiatives
- Coordinate and provide support for departmental team building initiatives and employee recognition events
- Support the employee engagement survey process and manage the reporting of employee engagement efforts throughout the year
- Coordinate the employee shoe stipend program
- Provide coordination and support for RAR’s annual Patrick J. Manning Award program
- Serve as department ambassador for the University’s annual Community Fund Drive
- Serve as department Wellbeing Champion - promote within RAR the University’s wellbeing program and associated events/opportunities, bring colleagues’ ideas and comments back to the wellbeing program administrators, attend semi-annual Wellbeing Champion retreats, etc.
- Participate on RAR committees including the “RAT Pack” employee recognition and appreciation team
- Foster new opportunities to promote employee engagement within the department
10% Provide Coordination and Support for Department HR Processes
- As requested, coordinate interview schedules and logistics, escort interview candidates through secured RAR spaces, assist with travel arrangements, etc.
- Provide support for other HR processes upon request of the departmental HR liaison
10% Other Administrative Projects and Duties
- Provide backup coverage for other administrative staff
- Provide administrative support for special projects and tasks as requested by members of the senior leadership team
Research Animal Resources (RAR) provides the University of Minnesota research community with animal care, procurement services, veterinary knowledge, and maintenance of housing facilities for animal-related research activities.
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
The University of Minnesota, Twin Cities (UMTC)
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.
