Traffic Safety Program Assistant (Program Specialist 3)

Schedule: The Washington Traffic Safety Commission offers flexible schedules and telework options for most positions. This position requires the successful candidate to work in-office a minimum of two days per week and/or as business needs require. The position(s) is located in Olympia, Washington.

Who we are:
The WTSC maintains the official database of Washington's fatal traffic crashes. Our small agency of just 29 employees manages Washington's behavioral Traffic Safety Programs having a direct impact on preventing impaired driving, distracted driving, speeding, and other high-risk behaviors that lead to traffic deaths and injuries.
OUR VISION: A Washington where we all work together to travel safely on our roadways.

OUR MISSION: We empower and equip people and communities with knowledge, tools, and resources to build a positive Traffic Safety culture.
TARGET ZERO: WTSC collaborates with communities, partners, and other state agencies to achieve Target Zero - Washington State's Strategic Highway Safety Plan goal of zero deaths and zero serious injuries by 2030.
Join our team today to help make Washington's roadways the safest in the nation!
What makes WTSC a great place to work?

• We save lives! Washington is a national leader in Traffic Safety.
• We create a positive organizational culture focused on inclusion and diversity.
• We use data-informed decision making to identify disparities, reduce barriers, and promote equitable opportunities and outcomes, internally and externally.
• We are committed to the health, safety, and wellness of our staff.
• Our leadership empowers and supports employees.
• We offer and support family-friendly mobile and flexible work schedule opportunities, as well as an infant at work program.
• We value and offer mentorship and training opportunities to develop your professional skills.
• Our office is located just minutes from the Capital campus.

What you will be doing:
This position provides administrative, logistical, and technical support services to the Programs and Services Division and administrative support to members of the Executive Team. This position is also responsible for assisting higher-level staff in the management of specialized components of statewide Traffic Safety Programs, including planning and coordination for statewide advisory boards and committees.
Some of what you'll enjoy doing includes:

• Assist higher-level staff by managing components of state and federal grant programs, statewide advisory boards, and special projects.
• Assist Program Managers in the development of budgets, monitor and control budgets and expenditures from grant contracts, and assist in establishing financial goals and target dates.
• Manage information and FAQs related to grants on the agency website.
• Assist with procurements for contracted services for federal grant opportunities, including drafting RFPs, RFAs, and RFQQs in accordance with state regulations.
• Participate in application scoring and interview panels, contribute to pre-work conferences and contract negotiations.
• Provide administrative support to agency Executive Team members, including the Research Director, Program Director, and Administrative Services Director.
• Support steering and/or planning committees in the coordination and execution of statewide conferences, stakeholder meetings, and other agency events.
• Schedule planning meetings.
• Manage schedules and Outlook calendars, schedule meetings and conference calls, and arrange travel for program managers and executive managers.
• Coordinate and ensure the successful implementation of the biennial WTSC Traffic Safety Conference involving national and international attendees as well as, Drug Recognition Experts, Law Enforcement Liaisons, Target Zero Managers, and Traffic Safety Resource Prosecutors.
• Ensure front office coverage in coordination with other administrative staff.
• Prepare, edit, and proofread agency reports, correspondence, RFPs, etc.
• Assist in the coordination, searching, and processing of public records requests.
• Provide back-up administrative support for the Agency Director and Deputy Director.
• Provide back-up support for Administrative Services Director and ensure coverage and coordination for quarterly Commission meetings.

**WTSC has a substantial training program.
Transferable skills may be gained in many fields and situations and may be substituted year for year for education. Please be descriptive in your application materials.
REQUIRED:
Bachelor's degree
AND
Two years of experience including planning, policy analysis, coordination and consultation with a variety of public and private agencies, organizations, and/or levels of government
OR
Two years of other relevant experience may be accepted for education and/or experience.
AND

• Strong work ethic
• Strong written and verbal communication skills.
• Ability to multi-task.
• Ability to interpret information.
• Excellent interpersonal skills.
• Experience with meeting coordination and preparation of minutes.
• Experience with Microsoft 365.
• Ability to travel to meeting and event locations in-state and out-of-state, internal, and external venues, transporting meeting materials, setting up meeting rooms, etc.
• Attention to detail and extensive editing and proofreading skills are essential.

**Travel and overnight stays are required for this position. You may be required to set up meeting rooms and registration desks, transport materials (meeting supplies, equipment including computers, projectors, small printers, etc.) and arrange audio/visual, food, and beverages at meeting sites.
DESIRED/FAVORABLE:

• Experience providing administrative support in a state agency.
• Experience managing state contracts or procurement processes.
• Knowledge of state government organization, the Legislature, legislative process, procurement procedures, and administrative procedures.
• Knowledge and experience with records management, archival procedures, and the State Records Center.
• Experience with conference planning from securing the hotel through final billing of the event.
• Negotiation skills with respect to hotel contracts.
• Familiarity and/or experience with federal grants.
• Knowledge of state policies and guidelines, particularly state travel regulations (SAAM).
• Familiarity with Travel Expense Management System (TEMS).
• Experience with legislative bill tracking and the legislative process.
• Familiarity with public records and responding to public records requests.

READ THE FOLLOWING INSTRUCTIONS COMPLETELY:
Please attach the following documents to be considered. Failure to include all documents may result in not being considered for the position:

1. A letter of interest that shows your personality and voice to describe why believe you are the best candidate for the position and how you meet the specific qualifications for this position.
2. A current resume detailing experience and education.

NOTE: By submitting these materials, you are indicating that all information is true and correct and original. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed, including evidence that content was copied from another source. A resume will not substitute for completing the "duties summary" section of the application. Please do not state "refer to resume for detail," or your application may be disqualified.
Opportunity for All:
The Washington Traffic Safety Commission celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state, and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email jobs@des.wa.gov.
Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.Employment Type: Full Time - Permanent