Address
Form of work
SalaryPosition Information
Posting Title
Temporary - Recruitment Coordinator - Diversity Recruiting
Job Requisition Number
COA091424
Position Number
T79002
Job Type
Full-Time
Division Name
Human Resources
Minimum Qualifications
Education and/or Equivalent Experience:
- Bachelor’s degree with emphasis in human resources, administration or other area pertinent to recruiting and hiring skills and two (2) years of experience in a hiring/recruiting capacity.
- Experience may substitute for education up to four (4) years
Licenses and Certifications Required:
Valid Texas Class “C” Driver’s License
Notes to Applicants
The Human Resources Department works to position the City of Austin as an employer of choice through balanced, efficient and collaborative strategic partnerships. We support and develop a high performing and diverse workforce that fosters a healthy, safe, respectful and productive work environment for employees and their families, City departments and the community.
Position Overview:
We are seeking a detail-oriented and organized individual to join our Human Resources- Diversity Recruiting team as a Recruiting Coordinator focused on data entry, event planning and candidate engagement support. This role will play a critical part in supporting our recruiting efforts and maintaining accurate records. The ideal candidate will possess strong data entry skills, a high level of accuracy, and excellent communication abilities.
Position Overview:
We are seeking a detail-oriented and organized individual to join our Human Resources- Diversity Recruiting team as a Recruiting Coordinator focused on data entry, event planning and candidate engagement support. This role will play a critical part in supporting our recruiting efforts and maintaining accurate records. The ideal candidate will possess strong data entry skills, a high level of accuracy, and excellent communication abilities.
You’ll help our recruiters and our hiring teams ensure that our candidates have an amazing experience during each step of the hiring process. You’ll also join and contribute to the wider People Team in supporting all of our organization.
In the position you will work with internal stakeholders that demand exceptional communication abilities. You approach tasks with keen attention to detail, accuracy, and optimal efficiency. You are a team player and is accountable for your work and follow through whey you say you will.
Someone who is solution oriented, methodical in their approach, will remove blockers as appropriate. They will trust you will deliver and execute autonomously and flawlessly. You thrive in a dynamic environment that is ever-changing while maintaining your composure.
Most importantly, this position works where culture is everyone’s responsibility, so you assume the best intentions, treat everyone with respect, and you always give a helping hand. You are growth-oriented and receive feedback as a resource to help you learn and grow. You crave information and love learning new things, and there is disagreement, you challenge ideas and not people.
Responsibilities:
- This person, working with others, will coordinate interview schedules for candidates and will also assist with various logistics surrounding the lateral partner interview process.
- Prepares and coordinates multiple candidate interview schedules weekly; anticipates partners’ needs based on calendars and adjusts interview schedules as needed.
- Coordinates virtual interviews by Microsoft Teams; ensures interviews are started and executed flawlessly.
- Prepares and sends candidate pre-interview materials; updates and maintains candidate materials on an ongoing basis.
- Sends interview evaluation forms to internal partners and monitors completion of evaluation forms; follows up with partners as needed.
- Maintains tracking sheets, Lead for regular updates and ensures all candidates are entered into tracking database accurately.
When completing a City of Austin employment application:
- Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. Please include contact information from previous employers.
- A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine your salary if you are selected for this position. Be sure to provide the job title and employment dates for all jobs you wish to be considered.
If you are selected as a top candidate:
- TRAVEL: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive, when necessary, to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
- Verification of your education (including high school graduation or GED, undergraduate, and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution and evidence of your professional licenses or certifications.
Pay Range
$27.16 – $32.87
Hours
Monday – Friday; 8:00 a.m. – 5:00 p.m.
Telework opportunities may be available after an initial training period. Work schedules must be at least 50% hybrid in the office within a two (2) week period and are implemented to meet the requirements of the department and are subject to change based on business needs.
Job Close Date
04/11/2024
Type of Posting
External
Department
Human Resources
Regular/Temporary
Temporary
Grant Funded or Pooled Position
Not Applicable
Category
Professional
Location
505 Barton Springs Road, Suite 600, Austin, TX 78704
Preferred Qualifications
- Demonstrated experience as a tech savvy Recruitment Coordinator and is able to manage expectations.
- Data driven mentality and able to utilize and leverage complex HR technologies to enhance recruitment strategies.
- Exceptional verbal and written communication skills, able to prioritize, and is solution oriented.
- Demonstrated marketing and social media skills and leverage that knowledge to create outstanding candidate experiences.
Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
- Identifies individuals who meet the optimal criteria for employment and attracts/recruits them for employment.
- Develops long-term communication plans and recruitment strategies to achieve optimal staffing levels.
- Establishes working relationships with department education programs, placement agencies, colleges, technical schools and other entities with the objective of increasing access to qualified applicants.
- May serve as department representative at recruitment events, job fairs, etc.
- Writes advertisements for newspapers, professional journals, internet websites, and other media. Provide regular releases on various social media sites in order to promote recruiting efforts.
- Update, revise, and manage the recruiting units’ internet presence.
- Develop long-term marketing plans, and conduct market research to establish where needs are.
- Develop promotional/advertising media in various formats to include videos, pamphlets, fliers, and posters.
- Coordinates hiring processes and testing/evaluation sessions, and sets up and coordinates employment interviews.
- May recommend qualified applicants to recruiting and/or executive staff.
- Keeps informed of developments in such areas as wages and salaries, employee benefits, City of Austin personnel practices and departmental needs.
Responsibilities – Supervisor and/or Leadership Exercised:
None
None
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Knowledge of current concepts, techniques, trends in recruiting and hiring, assessment of competencies, values, and personality characteristics.
- Knowledge of the values and basic competencies that are indicative of qualified applicants. Knowledge of equal employment opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
- Knowledge of marketing, advertising, social media, and other technology platforms
- Skill in communication and networking
- Skill in utilizing conventional computer software applications to include word processing, database, spread sheets, E-mail, presentations, as well as general skill in operating a computer.
- Skill in assessing and identifying target areas/markets for recruiting.
- Skill in writing advertisements, job descriptions, etc.
- Skill as an interviewer.
- Skill in written and oral communication
- Skill in planning, organizing, and prioritizing multiple projects
- Skill in data analysis and problem-solving
- Ability to assess individuals who possess the values and competencies critical to quality performance.
- Ability to present the City of Austin to prospective applicants in a positive, realistic, and attractive manner.
- Ability to conduct testing sessions.
- Ability to plan and organize hiring process activities.
- Ability to establish and maintain effective working relationships with other City employees and the public.
Criminal Background Investigation
This position does not require a Criminal Background Investigation
EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within
the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.
