Temporary Receptionist

The Receptionist will serve as an ambassador to SPARC. This individual is responsible for providing exceptional service to the business by greeting/assisting all visitors and answering and transferring incoming calls. They will also be responsible for administrative duties that support the successful operation of the Facilities team.

• Greet and welcome all visitors into the office in a professional and courteous manner.
• Log all visitors, notify associates of all visitors and maintain visitor log and supplies.
• Answer all incoming calls and respond to company voicemail messages in a timely manner.
• Respond to NY Office email inbox inquiries in a timely manner.
• Support NY Office as well as various internal departments from the NJ office in arranging meeting schedules, food, and set up for all conference rooms and hoteling stations.
• Schedule meeting rooms based upon availability and needs and respond to all associate requests; coordinate with internal partners to ensure all meeting room requirements are met.
• Manage the mail room by sorting and distributing the mail, processing all outgoing mail to be ready for shipment through the post office, UPS, or Fed-Ex for all domestic and international packages.
• Order and maintain office supplies.
• Responsible for various administrative duties (filing, coping, message retrieval) as necessary.

• Excellent telephone etiquette
• Highly motivated, self-starter with excellent verbal and written communication skills
• Energetic, flexible, organized, team player
• Computer proficient: MS Office skills
• Strong interpersonal and project management skills
• Flexible, organized, team player
• Excellent time management skills; with the ability to work on multiple project simultaneously

• Travel may be required, based on business needs.
• Adhere to regular in-office presence, including to engage in in-person team interaction, meetings and collaboration. Job duties may be performed effectively using the hybrid work program designated by the company.
• Perform other duties as assigned by supervisor as the company retains the right to change duties to this position.
• Must have authorization to work in the United States.

 

Physical Requirements:
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards.
• Ability to maintain regular and timely attendance consistent with the ADA, FMLA, and other federal, state and local standards and Company’s policy.
• Ability to remain in a stationary position for up to 8 hours per day
• Ability to constantly operate a computer, other office equipment and look at a monitor for up to 8 hours per day
• Ability to clearly and accurately communicate and exchange information verbally, in writing, or through other means in person, telephonically, or through virtual communication methods
• Ability to position self to reach at or below shoulder level
• Ability to carry equipment, move boxes/samples, etc.

 

The salary range for this position is $18.00 to $20.00 per hour. Pay is based on several factors, including but not limited to position offered and work experience.
SPARC Group LLC is an equal opportunity employer. We value a culture of inclusion and diversity within our workforce, and are committed to maintaining a workplace free from prohibited employment conduct, including discrimination or harassment on the basis of race, color, national origin, sex, age, religion, disability, genetic information, sexual orientation, gender identity or expression, marital status, domestic partner status, civil partnership, status as a covered veteran, status in the Uniformed Services of the United States, citizenship and any other characteristic protected by law. We are also committed to the full inclusion of qualified individuals in the job application and interview process.
Employees are expected to perform the essential functions of the position satisfactorily. In accordance with the Americans with Disabilities Act (ADA), the Americans with Disabilities Act Amendments Act (ADAAA), and applicable state disability laws, it is the policy of SPARC to provide a reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship. If a reasonable accommodation is required to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact our Human Resources department.