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Form of workThe County of Riverside's Human Resources Temporary Assignment Program (TAP) seeks to fill a Temporary Executive Assistant I to provide support to the Riverside University Health System (RUHS) - Medical Center Diagnostic Imaging Department. This is a full-time, temporary position located in Riverside, California.
The incumbent in this position will take and prepare meeting minutes; Type correspondences, memoranda's, reports, documents, briefs and statistical data such as charts, tables, and graphs; Set up and maintain office files, record and index using computer applications that include use of electronic mail, word processing, spreadsheet and special databases; Maintain control files to monitor status and expedites the completion of staff assignments; Schedule appointments, coordinate time, place, and participant arrangements for meetings; Sort, screen, and route incoming mail; Provide general information to office and telephone callers and/or refer them to appropriate party; Compile and summarize information, data, and figures for reports. Experience working in an imaging department is a plus. Bilingual in Spanish is preferred, but not required.
Meet the Team!
Medical Center Home Page | Riverside University Health System (ruhealth.org)
TAP Benefits: https://rc-hr.com/temporary-medical-assignment-program-tapmap
Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.
Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.
Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.
Assembles information from various sources and arranges it into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records, and indexes.
Provides general information to office and telephone callers and/or refers them to the appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.
Coordinates time, place, and participant arrangements for meetings.
Sorts, screens, prioritizes, and routes incoming mail; Maintains office supply inventories and orders supplies.
Train or orient new employees; provide a lead or full supervision of a small clerical unit; Provide vacation and temporary relief as required.
Education: Graduation from high school or attainment of a satisfactory score on a G.E.D. test may be required.
Experience: Three years of broad and varied clerical experience. (Completion of 18 semester or 27 quarter units from an accredited college or university or 360 hours of training from an accredited occupational training program in secretarial sciences, office practices, business education, or a closely related field to the assignment may substitute for one year of nonspecialized clerical experience.)
Knowledge of: A wide variety of typing layouts and formats; Business English, including spelling, punctuation, grammar, capitalization, and word usage; Indexing and filing rules and systems; the operation and uses of office equipment including personal computers, calculators and copiers; modern office and record keeping procedures and practices; basic arithmetic; County customer service objectives and strategies; telephone, office, and online etiquette; current technology and trends in the profession.
Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines; establish effective working relationships with management, employees, and employee representatives.
Other Requirements
License/Certificate: Possession of a valid California Driver's License may be required.
Application Period
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSTING MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. All applicants must submit a complete application by the closing date of this recruitment. No late applications will be permitted.
Include relevant work experience details on your resume and/or application.
Degree Verification
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). If you are a qualified individual and need a reasonable accommodation to take this exam, contact the recruiter before taking the exam. For additional information and the accommodation form, visit the Disability Access Office web page at: http://dao.rc-hr.com
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. See the policy https://rivcocob.org/sites/g/files/aldnop311/files/migrated/wp-content-uploads-2018-07-C-3-Veterans-Preference-Program.pdf (Download PDF reader).
Pre-Employment
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
What's Next?
This recruitment is open to all applicants.
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
General Information
For specific questions regarding this position, please contact Sharlah Harvey at sharvey@rivco.org.
If you are experiencing technical problems, you may contact the governmentjobs.com applicant support desk Monday through Friday, 6 am to 5 pm Pacific Time at support@governmentjobs.com or toll-free 1-855-524-5627.
