Temporary Administrative Assistant

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

We’re hiring a temporary Administrative Assistant in Fayetteville, AR. This is a part-time, temporary position with an approximate end date of August 31, 2024. In this position, you will work 28 hours per week. This is an office-based position that offers a hybrid schedule. Our office is in Fayetteville, AR.

This position will provide support to the Northwest Arkansas development team including data entry, reporting, and event planning support.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity and inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, Twitter, and at heart.jobs.

Some of the responsibilities will include:

• Assistance to Senior Director and Director of Development for Heart Ball and Go Red for Women Campaigns.

• Manage data entry pertaining to donor records and donation information.
• Build donor receipt acknowledgements and pull and run reports.
• Provide support to participants and partners such as customer service, training, and troubleshooting issues.
• Focus on detailed, potentially tedious tasks for several hours while ensuring quality and accuracy. Follow detailed directions.
• Ensure accurate and complete data entry, as well as accurate spelling/grammar.

• Interface with external and internal customers in a friendly, professional manner via phone or email.

• Assist with event support, execution, and planning.
• Prepare, interpret, and disseminate information concerning organizational programs and procedures.
• Prepare, edit, and distribute correspondence, reports, studies, forms, and documents.

• Develop, coordinate, and maintain record keeping and filing systems for area of responsibility.
• Manage volunteers, volunteer stakeholder groups and distribution lists.

• Respond to inquiries regarding rules, regulations, policies, and procedures.
• Maintain effective working relationships with all levels in the organization and outside contact volunteers and the public.
• Conduct basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.

Want to move your resume to the top so that you can become a “Relentless force for a world of longer, healthier lives?” Here are some of the requirements:

• Experience in office administration and/or event/meeting planning in a similar support role.
• Knowledge of and skill in report preparation, proofreading and attention to detail.
• Ability to work in a team environment and interact with people in a variety of positions and levels, both internally and externally.
• Knowledge of maintaining and organizing data with precise attention to detail.
• Ability to be self-motivated, resourceful, and exhibit initiative.
• Excellent verbal and written business communications skills.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components or requesting additional assistance may be required before lifting and/or moving.

• Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, Teams, and Word.
• Quickly learn new and complex software.

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; this position is incentive eligible based on achieving certain targets.
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.
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EOE/Protected Veterans/Persons with Disabilities