Temporary - Admin/Clerical

499326
Las Cruces, New Mexico, United States
Temporary Staff
Temporary Staff
Closing at: Jun 30 2024 at 23:55 MDT
Position Title: TEMPORARY - Admin/Clerical
Employee Classification: Admin Asst,General
College/Division: Administration and Finance
Department: 510038-EMPLOYMENT & COMPENSATION SVCS
Internal or External Search: External - Open to all applicants
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: Varies by Department
Appointment Full-time Equivalency: .74 Maximum
Exempt or Non-Exempt: Non-Exempt
Summary: Temporary Pool
This is a temporary appointment with a pre-determined end date not to exceed 1 year and is subject to an earlier termination if necessary. Temporary employees have no entitlement or expectation of continued employment during or beyond the appointment period. Position may average up to 29 hours per week.
Classification Summary:
Prepare and distribute mail. Answer the telephone, take messages and transfer calls. Provide reliable information to external and internal vendors. Greet the public and direct visitors. Receive, respond to and problem-solve request. Establish and maintain files. Purchase supplies and monitor inventory. Pull documents and/or make copies upon request. Assist support in other areas when needed.
Classification Standard Duties:
Answers telephone and greets visitors giving general information in response to inquiries. Delivers oral and written messages to unit members. Sorts and distributes incoming mail. Files correspondence, memoranda, reports and other materials alphabetically, numerically or by other prescribed method. Maintains routine clerical records, logs and data and compiles routine reports. Operates office equipment such as copiers, calculators, personal computers, typewriters or other equipment found in work unit. Types routine letters, labels, reports and similar items from rough draft or clear copy. Completes or enters data to departmental forms, making routine calculations and checking information for accuracy. Processes documents or forms according to instructions. Delivers items to other offices or locations.
Required Education, Experience, Certification/License, Equivalency
Required Education: High School diploma or GED certificate.; Required Experience: No previous work experience required.; Equivalency: None; Required
Knowledge, Skills and Abilities
KNOWLEDGE: Knowledge of administrative and clerical procedures. Knowledge of office telephone etiquette.; SKILLS: Skill in reading, spelling and simple arithmetic. Skill in basic filing and recordkeeping. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers.; ABILITIES: Ability to effectively communicate.
Job Duties and Responsibilities
Preferred Qualifications
Special Requirements of the Position
Department Contact: teamhrs@nmsu.edu
Contingent Upon Funding: Contingent upon funding
Bargaining Unit Eligibility: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Standard Work Schedule: Shift: Other Shift
If Not a Standard Work Schedule: Varies by Department
Working Conditions and Physical Effort
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.