Surgery Scheduler

Surgery Scheduler

RESPONSIBLE TO: Administrator, Clinical Supervisor, Physicians

JOB SUMMARY: Act as first assist to surgeon in operating room and assist surgeon in seeing patients in clinical setting.

EDUCATIONAL REQUIREMENTS:

· High School Graduate

• Training in medical field

· Training in Orthopaedic procedures is a plus

QUALIFICATIONS AND EXPERIENCE:

• At least two years of experience in a physician office or hospital – surgical practice preferred

• Knowledge of medical terminology

· Experience working in an electronic medical record

· Excellent attention to detail

· Excellent organizational skills

· Ability to multi-task

• Comfortable using email and interacting with Internet applications

• Knowledge of practice management and word processing software

• Pleasant speaking voice and demeanor

• Good communication skills

• Neat, professional appearance

Responsibilities include, but are not limited to, the following:

Job Duties

• Schedules medical procedures for patients with appropriate provider and time/location slot, utilizing appropriate scheduling criteria

· Interfaces with appropriate surgery center and hospital staff to ensure a cohesive working relationship in providing patient care

· Provides accurate, detailed information to patients regarding directional information needed (time/pre-op appointments)

· Ensures patients have proper medical clearance and pre-surgical testing as needed

· Completes pre-procedure phone calls and confirms appointment times with patients as appropriate

· Sends required information in surgical packets to patients in a timely manner

· Accurately enters and communicates to the OR team the appropriate surgical procedure and any special equipment or needs that each case requires

· Enter referrals for surgery and obtain pre-certification as needed. Coordinates with pre-auth staff regarding the status of the pre-certification

· Communicates with OAW surgical technologists and medical assistants to ensure a seamless scheduling process

· Assists with scheduling diagnostic and imaging test as when appropriate

Other

• Maintains patient confidentiality; complies with HIPAA and compliance guidelines established by the practice

• Maintains detailed knowledge of practice management and other computer software as it relates to job functions

· May be asked to assist with coding of surgical procedures and act as a consultant for

coding questions

• Attends annual HIPAA and OSHA training programs

• Attends all regular meetings

• Performs all other tasks and projects assigned by the Manager or physicians

Supervisory Responsibilities

This job has no supervisory responsibilities.

Typical Physical Demands

· Normal office environment. There are a few physical discomforts due to dust, dirt, noise, etc.

· Minimal bending

· Sitting the majority of the work day

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• surgery scheduling: 2 years (Preferred)

Ability to Relocate:

• Wausau, WI 54401: Relocate before starting work (Required)

Work Location: In person