Supervisory Medical Support Assistant Multiple Vacancies

Duties

The Supervisory MSA in Joint Venture work includes but not limited to - The Joint Venture Supervisory Medical Support Assistant works on Joint Base Elmendorf Richardson in the Joint Venture Hospital, a DoD/VA environment. Supervises VA staff integrated into 5 DoD Clinics to include Cardiopulmonary Clinic, Diagnostic Imaging, MRI/CT, Emergency Department, Sleep Disorders Clinic Executes duties in two EHRs, maintaining training requirements for VA and DoD Collaborates with Joint Venture and DoD leadership in creating and executing the organizational mission and vision.
The Supervisory MSA in Community Care Department work includes but not limited to -Incumbent serves as a Supervisory Medical Support Assistant (MSA) in the Community Care Administrative section of the Community Care Department at the Alaska VA Healthcare System (AVAHS). The incumbent directly reports to the Administrative or Nurse Manager in the Community Care Department.
The Community Care Administrative section works collaboratively with other members of an expanded healthcare team including, but not limited to, nurse care managers, pharmacists, social workers, dieticians, behavioral health staff, Medical Records Unit(HIM) staff, etc. to provide a robust interdisciplinary approach to care. Important interfaces and collaborations also occur with larger health care system providers including VA and community care specialists, hospitals, diagnostic and treating facilities, and community-based programs. The incumbent collaborates with the management staff of the Community Care Clinical section of the Community Care Department as part of an integrated team to provide timely access to quality care in the community. The incumbent will act in the capacity of liaison/expediter between patients and clinical staff as well as specialty staff and ancillary services.
The duties of this position include but are not limited to the following:

• Plans, organizes, administers, and directs how the support services work will be accomplished for the organizations served.
• Planning, coordinating, analyzing, and directing the many diverse activities of the Ward Administration/outpatient specialty clinic sections that provide the clerical support for the professional and/or services.
• Assigning work of subordinate staff which requires developing performance standards.
• Resolving complex issues to ensure that patient services are met.
• Evaluating new products, equipment and systems in order to make recommendations for improved operations.
• Provides the technical and management guidance necessary to achieve the optimum use of the support service resources which require the application of highly specialized knowledge and skills.
• Carries out a full range of administrative and supervisory duties, to include assignment of work, performance evaluations, selection of staff and recommendations for awards and advancements.
• Organizes work, sets priorities and delegates tasks and responsibilities in order to meet deadlines.
• Manages staffing requirements, manages priorities and coordinates work in order to complete duties in an accurate and timely manner.
• Provides briefings, orientations, staff development and training.
• Develops and formalizes performance evaluations for those under the direct supervision of this position.
• Provides advisory services to all levels of management regarding the requirements and implications of the services provided and following protocols regarding the hospital's policy and regulations.
• Provides advice to operating managers and supervisors in various departments on how provided services can assist in accomplishing their missions and programs.

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• You may be required to serve a probationary period.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must provide a complete Application Package which includes:
  

  • Resume

  
  The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to ensure you have included all documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), etc.
  

  • Cover Letter
  • Resume
  • SF-50/ Notification of Personnel Action

  
  Veterans' Preference: Doesn't pertain in internal merit promotion procedures as well as per the OCHCO bulletin, Annual Determination of Staffing Shortages. This bulletin is in effect through September 30, 2024.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 04/23/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12372624.

  • To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.

  • Click Submit My Answers to submit your application package.

  
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
  To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

  Agency contact information

  Kua Lao

  Phone

  907-257-5464

  Email

  Kua.Lao@va.gov

  Address

  Anchorage VA Medical Center
  1201 North Muldoon Road
  Anchorage, AK 99504
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.
  You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.
  NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP in violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other HCP as part of their duties. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

First Area of consideration will be give to Facility employees, 2nd area of consideration is all Agency Employees and then the remaining Public applicants will be 3rd area of consideration.