Address
Form of workSalary : $58,860.00 Annually
Location : Future vacancies with immediate vacancy in Kailua-Kona, HI
Job Type: Permanent & Temporary Positions
Job Number: 2023-00206
Department: Prosecuting Attorney
Division: Clerical Unit
Opening Date: 12/31/2023
Closing Date: 1/9/2024 11:59 PM Hawaii
Duties Summary
Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required.
This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office.
There is one (1) immediate, permanent full-time vacancy with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible for a $3,000 Recruitment Incentive. Conditions apply.
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
Examples of Duties
Minimum Qualification Requirements
Training and Experience:
A combination of education and experience substantially equivalent to:
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: Principles and practices of supervision; commonly used legal terms, practices, procedures, and forms; types of court actions and methods of court procedure; and law office practices and procedures.
Ability to: Plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; process and maintain legal records and documents; prepare reports; deal effectively with employees and the public; as applicable to the position, type or keyboard at a rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview; and as applicable to the position, take dictation at a rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at time of interview.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
Employee benefits are generally for full-time permanent employment and include the following from the date of hire:
* sick leave and vacation earnings
* paid holidays
* social security
* credit union membership
* life, dental, medical, vision, and prescription
drug insurance plans
* employee-employer paid retirement plan
* flexible spending plan
* tax-sheltered savings and investment program
* career opportunity and mobility in a merit system for
civil service positions
Persons who are hired may be required to pay union dues/service fees.
Benefits for part-time employment is based on hours worked and type of appointment.
Benefits are subject to change due to legislative, collective bargaining negotiation, and other changes.
01
REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
02
Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
03
Do you have a high school diploma or equivalent (GED or HiSET)?
04
Do you have six (6) years of progressively responsible legal clerical work experience?
05
If you answered "Yes" to question #4, please describe your legal clerical work experience. Treat each change in employer or position separately. Include the following information:
A. Employer's name
B. Your job title
C. Employment dates (from month/day/year to month/day/year)
D. Hours worked per week
E. The legal forms and documents you prepared, typed and processed.
F. Detailed description of your duties.
G. The percentage of time you spent performing legal clerical work.
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
06
If you answered "Yes" to question #4, were two (2) years of your legal clerical work experience in a supervisory capacity?
07
If you answered "Yes" to question #6, please describe your legal clerical supervisory work experience. Treat each change in employer or position separately. Include the following information:
A. Employer's name
B. Your job title
C. Employment dates (from month/day/year to month/day/year)
D. Hours worked per week
E. Description of your duties
F. The number of employees you supervised
G. The percentage of time you spent performing this work.
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
08
Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing? (You will be required to submit your driver's license at time hire, if the position requires a valid driver's license.)
Required Question
Location : Future vacancies with immediate vacancy in Kailua-Kona, HI
Job Type: Permanent & Temporary Positions
Job Number: 2023-00206
Department: Prosecuting Attorney
Division: Clerical Unit
Opening Date: 12/31/2023
Closing Date: 1/9/2024 11:59 PM Hawaii
Duties Summary
Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required.
This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office.
There is one (1) immediate, permanent full-time vacancy with the Office of the Prosecuting Attorney - West Hawai'i Clerical Unit in Kailua-Kona. May be eligible for a $3,000 Recruitment Incentive. Conditions apply.
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
Examples of Duties
- Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office.
- Participates in providing a variety of complex legal clerical and secretarial services to attorneys.
- Supervises the establishment and maintenance of files and records.
- Sets up procedures to control incoming and outgoing materials and pending and completed work.
- Revises work procedures and sets up operational policies for greater efficiency.
- Ensures attorneys attend court hearing, trials, and meetings.
- Determines priorities and assigns and reviews the work of subordinates.
- Screens calls and visitors, provides information, makes appointments for attorneys.
- Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports.
- Orients new members of legal staff as to division organization, functions, and procedures.
- Trains new clerical employees.
- Advises subordinates in work procedures and clarifies office policies.
- Recommends personnel actions; resolves grievances.
- Compiles budget estimates for the division and supervises maintenance of inventory of supplies.
- Assists in the internal management of the legal office as required.
- May take and transcribe dictation.
- Performs other related duties as assigned.
Minimum Qualification Requirements
Training and Experience:
A combination of education and experience substantially equivalent to:
- graduation from high school, and
- six (6) years of progressively responsible legal clerical work experience, of which
- two (2) years shall have been in a supervisory capacity, and
- possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position. You will be required to submit your valid driver's license at time of hire, if the position requires a driver's license. (The immediate vacancy with the Office of the Prosecuting Attorney requires a valid driver's license.)
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: Principles and practices of supervision; commonly used legal terms, practices, procedures, and forms; types of court actions and methods of court procedure; and law office practices and procedures.
Ability to: Plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; process and maintain legal records and documents; prepare reports; deal effectively with employees and the public; as applicable to the position, type or keyboard at a rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview; and as applicable to the position, take dictation at a rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at time of interview.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
- an official college transcript,
- a valid driver's license,
- a temporary assignment verification,
- professional licenses, and/or
- certificates,
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
Employee benefits are generally for full-time permanent employment and include the following from the date of hire:
* sick leave and vacation earnings
* paid holidays
* social security
* credit union membership
* life, dental, medical, vision, and prescription
drug insurance plans
* employee-employer paid retirement plan
* flexible spending plan
* tax-sheltered savings and investment program
* career opportunity and mobility in a merit system for
civil service positions
Persons who are hired may be required to pay union dues/service fees.
Benefits for part-time employment is based on hours worked and type of appointment.
Benefits are subject to change due to legislative, collective bargaining negotiation, and other changes.
01
REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and/or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.
When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.
I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.
- I acknowledge that I have read and understand the above information.
02
Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
- I acknowledge that I have read and understand the above information.
03
Do you have a high school diploma or equivalent (GED or HiSET)?
- Yes
- No
04
Do you have six (6) years of progressively responsible legal clerical work experience?
- Yes
- No
05
If you answered "Yes" to question #4, please describe your legal clerical work experience. Treat each change in employer or position separately. Include the following information:
A. Employer's name
B. Your job title
C. Employment dates (from month/day/year to month/day/year)
D. Hours worked per week
E. The legal forms and documents you prepared, typed and processed.
F. Detailed description of your duties.
G. The percentage of time you spent performing legal clerical work.
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
06
If you answered "Yes" to question #4, were two (2) years of your legal clerical work experience in a supervisory capacity?
- Yes
- No
07
If you answered "Yes" to question #6, please describe your legal clerical supervisory work experience. Treat each change in employer or position separately. Include the following information:
A. Employer's name
B. Your job title
C. Employment dates (from month/day/year to month/day/year)
D. Hours worked per week
E. Description of your duties
F. The number of employees you supervised
G. The percentage of time you spent performing this work.
If you answered "No," enter N/A.
Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses:
- See above
- Refer to resume
- See attached
08
Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing? (You will be required to submit your driver's license at time hire, if the position requires a valid driver's license.)
- Yes
- No
Required Question
