Substitute Receptionist - Part-time

Position Type:
Secretarial/Clerical/Secretary
Date Posted:
2/20/2024
Location:
Jeffrey ClarkTitle: SUBSTITUTE PART-TIME RECEPTIONIST (4.5 hours per day on an as-needed basis)
Description: Under the direct supervision of the Principal to provide a wide variety of complex and confidential administrative and secretarial support, communicating information to school district employees, students, parents and others as required.
Education: High School Diploma, Associates Degree preferable, Bachelors Degree desirable.
Job Summary:

• Prepares copies and distributes notices, memoranda or other correspondence for the purpose of informing school employees, students, parents, and others regarding activities, events or other work-related matters.
• Assists in coordinating school activities and functional responsibilities related to subject areas over which the Principal has oversight.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school events.
• Assists in overseeing workload of the Principal for the purpose of maximizing efficiency and meeting operational requirements.
• Answers telephone calls, and provides information and assistance to callers.
• Serves as liaison with outside organizations related to school activities and work.
• Greets parents and guests as they come in and dismisses students.
• Performs any other tasks or duties assigned

Qualifications:

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations as needed for position.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Google Suite, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills, including prioritization of emergent and existing tasks.
• Knowledge of office management procedures.
• Knowledge of District policies and procedures, principles, guidelines, and best practices related to department (e.g., Pupil Services, Human Resources, Facilities and Business).
• Must pass criminal background check and fingerprints, pre-employment drug screening and TB test

Additional Duties: Performs other related tasks as assigned by the Child Study Team Supervisor and other central office administrators as designated by the Superintendent.
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Physical and Mental Demands, Work Hazards: Works in standard office and school building environments
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The duties of this job are normally performed in the following manner: the employee is regularly required to stand and is regularly required to talk and to hear. The employee frequently is required to walk. The employee is occasionally required to sit; to use hand to finger, handle or feel; to reach with hands and arms; to stoop; kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Note: Qualified candidates/incumbents must be able to perform the essential duties and responsibilities with or without reasonable accommodations. As required under the Americans with Disabilities Act (ADA), reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or duties. It is the responsibility of the incumbent in the position or the candidate once offered the position to inform the East Greenwich Superintendent of any and all reasonable accommodations that may be required. Candidates who need accommodations to complete the application process must inform the Superintendent of their need.
Equipment: Ability to use standard office equipment such as personal computers, printer, copy and fax machines, and telephone
Travel: Travels to school district buildings and professional meetings as required
Evaluation: Annually by the building Principal
Terms of Employment: Hours and pay determined yearly
Application Procedure: Apply online
The East Greenwich Township School District is an Equal Opportunity Employment, Educational and Service Organization.