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SalaryPosition Student Records Manager
Department Student Records FLSA STATUS Exempt
Primary Position Objectives
Position Responsibilities
Key Responsibilities Brief Description of Duties
- Reviews all incoming information for student records to insure accuracy and completeness of each form.
- Prepares arrival pay sheets for students.
- Reviews student folders to ensure they contain necessary paperwork.
- Helps update student profiles (ETA 640).
- Prepares terminated folders.
- Files Student information into permanent folder.
- Works with counselors and SPM on arranging student transportation.
- Inputs accountability information in CIS to generate morning report.
- Works toward meeting performance management goals.
- Follows CDSS plan and Code of Conduct system daily.
- Maintains good housekeeping in all areas and complies with safety practices.
- Complies with all DOL guidelines, OFCCP regulations, Job Corps notices and bulletins, and Center policies and procedures.
- Models, mentors, monitors appropriate Career Success Standards.
- Participation in PRH mandated staff training is mandatory. Failure to participate may result in disciplinary action up to and including termination.
Position Competencies
Key Competencies Performance Standards/Results Effective Communication
- Presents information both clearly and concisely and regularly confirms correct interpretation of information.
- Very high standard of communication skills both written and oral for the presentation of facts and ideas.
- Written communication must be clear, concise, easy to read and comprehend.
Organization of Work
- Demonstrates the ability to handle several projects simultaneously.
- Implements the key principles of time management, task allocation and priority assignment in addition to personal organization.
- Continually seek ways to improve the service provided via development of professional skills and personal growth.
- Initiates and responds to suggestions for improving service.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
Proficiency with advanced Microsoft Office applications including Word, Power Point and Excel.
Experience
Data entry experience and knowledge of software applications such as word processing and spreadsheet applications
Education
High School Diploma or GED.
Certificates, Licenses, Registrations
Valid State Driver’s License.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit, use hands to finger, handle or feel, to reach with hands and arms and to talk or hear. The employee is required to stand, walk, climb or balance. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 15 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is moderate.
