Address
Form of workPosting Details
Position Information
Position Title
Student Employment Specialist
Work Location
Springfield Campus
Department
eFactory-- Center for Business and Economic Development (CBED)
HR Home Department
080118 STUDENT EMPLOYMENT SERVICE
Pay Grade
42
Proposed Salary
Commensurate with experience
Position only available to current, regular, full-time Missouri State University employees?
No, Position is available to all applicants.
Appointment Type
Full Time Regular
Exempt/Non-Exempt
Exempt
General Function
The Student Employment Specialist ensures processing of student employee personnel actions for all campuses, creates and maintains the data integrity of the information in the student employee database and employee personnel files by keeping them up to date, supporting payroll changes, and processing and notifying student employees and departments of breaks in service or terminations. Duties also include counseling and advising students and family members on the various financial aid programs and eligibility requirements, assisting with the administration of them, and presenting outreach programming and workshops to students, family members, faculty, and staff. The Student Employment Specialist maintains and manages the Student Employment job posting portal for on-campus and off-campus postings to ensure information is up to date for all users and employers. This position supervises part-time office employees.
Description of Primary Duties
1. Ensures the accuracy and completeness of information contained in University student personnel records and the human resources information system database by understanding the nature of the various types of personnel actions and the associated policy compliance and processing implications.
2. Reviews personnel actions for compliance with various laws, regulations, and policies, codes personnel actions for correct processing, supports salary increase processes, and creates, maintains, and updates records in the Human Resource/Payroll database.
3. Ensures optimal use of financial aid funds by awarding funds from the various university-controlled programs to students in accordance with established federal, state, and University guidelines.
4. Counsels and advises students and family members on the various financial aid programs, assisting with the administration of one or more federal, state, or institutional financial aid programs, as well as counsels and advises students on eligibility requirements (including GPA), application procedures, job search strategies, other departmental communication topics, and provides resources that are relevant to a student's needs.
5. Creates and maintains personnel files for employees by reviewing, scanning, indexing, and entering information from employment documents.
6. Identifies terminating employees within employment eligibility policies and notifies the employee and department when there is a break in service or termination of employment.
7. Monitors the workload of part-time employees and assigns work accordingly.
8. Supports the University by maintaining the confidentiality of personnel actions, coding position requisitions as needed in the applicant tracking portal and providing guidance and information to individuals with questions about employment actions.
9. Assists in the preparation of required statistical reports by collecting data and keeping accurate records on programs administered by Student Employment Services and by designing and revising forms as appropriate.
10. Assists with the coordination and/or presentation of outreach programming, workshops, and major projects such as Student Recognition Reception, Job Fairs, Professional Development Supervisor Training, New-to-College Presentations, On-Campus interviews, etc.
11. Maintains and the Student Employment job posting portal for on-campus and off-campus postings to ensure employer contact information, profiles, and job postings are up to date and monitored; utilizes Student Employment job posting portal to generate reports and analytics by learning all employer modules and continuing to learn new features within the portal.
12. Contributes to broad based management of the department by providing input to office policy and procedure decisions.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Director, Student Employment Services.
15. Contributes to the overall success of the Division of Community and Global Partnerships by performing all other duties as assigned.
#LI-CP1
Minimum Acceptable Qualifications
Education: A high school diploma or the equivalent is required. A bachelor's degree is preferred.An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least three years of employment experience in the area(s) of human resources, payroll processing, financial aid, project management, or other applicable experience is required. Experience with data entry is required. Previous experience in employment, advising, or other student service areas at the college/university level is preferred. Previous supervisory experience is preferred.
Skills: Ability to communicate effectively, both in writing and verbally, with students, family members, fellow employees, college administrators, and other constituents of the University is required. Excellent attention to detail and problem-solving skills are required. The ability to organize large volumes of work, work independently, evaluate, and determine the correct course of action is required. Ability to supervise part-time employee(s) is required. Must be comfortable speaking before groups of students, family members, and colleagues. Ability to relate effectively to all publics and strong organizational and time management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Additional Qualifications
Link to Job Description
https://www.missouristate.edu/Human/JobDescriptions/1868.htm
Open Date
12/01/2023
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
First date of consideration is January 4, 2024 and review of applications will continue until the position is filled.
Official transcripts required at time of hire.
EO/AA and Diversity Statement
Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu, 417-836-8506, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number
20230303FTS
Quicklink for Posting
https://jobs.missouristate.edu/postings/72335
Position Information
Position Title
Student Employment Specialist
Work Location
Springfield Campus
Department
eFactory-- Center for Business and Economic Development (CBED)
HR Home Department
080118 STUDENT EMPLOYMENT SERVICE
Pay Grade
42
Proposed Salary
Commensurate with experience
Position only available to current, regular, full-time Missouri State University employees?
No, Position is available to all applicants.
Appointment Type
Full Time Regular
Exempt/Non-Exempt
Exempt
General Function
The Student Employment Specialist ensures processing of student employee personnel actions for all campuses, creates and maintains the data integrity of the information in the student employee database and employee personnel files by keeping them up to date, supporting payroll changes, and processing and notifying student employees and departments of breaks in service or terminations. Duties also include counseling and advising students and family members on the various financial aid programs and eligibility requirements, assisting with the administration of them, and presenting outreach programming and workshops to students, family members, faculty, and staff. The Student Employment Specialist maintains and manages the Student Employment job posting portal for on-campus and off-campus postings to ensure information is up to date for all users and employers. This position supervises part-time office employees.
Description of Primary Duties
1. Ensures the accuracy and completeness of information contained in University student personnel records and the human resources information system database by understanding the nature of the various types of personnel actions and the associated policy compliance and processing implications.
2. Reviews personnel actions for compliance with various laws, regulations, and policies, codes personnel actions for correct processing, supports salary increase processes, and creates, maintains, and updates records in the Human Resource/Payroll database.
3. Ensures optimal use of financial aid funds by awarding funds from the various university-controlled programs to students in accordance with established federal, state, and University guidelines.
4. Counsels and advises students and family members on the various financial aid programs, assisting with the administration of one or more federal, state, or institutional financial aid programs, as well as counsels and advises students on eligibility requirements (including GPA), application procedures, job search strategies, other departmental communication topics, and provides resources that are relevant to a student's needs.
5. Creates and maintains personnel files for employees by reviewing, scanning, indexing, and entering information from employment documents.
6. Identifies terminating employees within employment eligibility policies and notifies the employee and department when there is a break in service or termination of employment.
7. Monitors the workload of part-time employees and assigns work accordingly.
8. Supports the University by maintaining the confidentiality of personnel actions, coding position requisitions as needed in the applicant tracking portal and providing guidance and information to individuals with questions about employment actions.
9. Assists in the preparation of required statistical reports by collecting data and keeping accurate records on programs administered by Student Employment Services and by designing and revising forms as appropriate.
10. Assists with the coordination and/or presentation of outreach programming, workshops, and major projects such as Student Recognition Reception, Job Fairs, Professional Development Supervisor Training, New-to-College Presentations, On-Campus interviews, etc.
11. Maintains and the Student Employment job posting portal for on-campus and off-campus postings to ensure employer contact information, profiles, and job postings are up to date and monitored; utilizes Student Employment job posting portal to generate reports and analytics by learning all employer modules and continuing to learn new features within the portal.
12. Contributes to broad based management of the department by providing input to office policy and procedure decisions.
13. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
14. Maintains competency and professional currency through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Assistant Director, Student Employment Services.
15. Contributes to the overall success of the Division of Community and Global Partnerships by performing all other duties as assigned.
#LI-CP1
Minimum Acceptable Qualifications
Education: A high school diploma or the equivalent is required. A bachelor's degree is preferred.An equivalent combination of years of experience and education may be considered for substitution of educational requirements.
Experience: At least three years of employment experience in the area(s) of human resources, payroll processing, financial aid, project management, or other applicable experience is required. Experience with data entry is required. Previous experience in employment, advising, or other student service areas at the college/university level is preferred. Previous supervisory experience is preferred.
Skills: Ability to communicate effectively, both in writing and verbally, with students, family members, fellow employees, college administrators, and other constituents of the University is required. Excellent attention to detail and problem-solving skills are required. The ability to organize large volumes of work, work independently, evaluate, and determine the correct course of action is required. Ability to supervise part-time employee(s) is required. Must be comfortable speaking before groups of students, family members, and colleagues. Ability to relate effectively to all publics and strong organizational and time management skills are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.
Additional Qualifications
Link to Job Description
https://www.missouristate.edu/Human/JobDescriptions/1868.htm
Open Date
12/01/2023
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants
First date of consideration is January 4, 2024 and review of applications will continue until the position is filled.
Official transcripts required at time of hire.
EO/AA and Diversity Statement
Non Discrimination Statement
Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict nondiscrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or military organizations associated with the Armed Forces of the United States of America.
The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@missouristate.edu, 417-836-8506, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Park Central Office Building, Suite 111, Springfield, Missouri 65897, equity@missouristate.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.)
Background Check Statement
Employment will require a criminal background check at University expense.
Posting Detail
Posting Number
20230303FTS
Quicklink for Posting
https://jobs.missouristate.edu/postings/72335
