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Form of work Position Information
Position Title Student Affairs Office Assistant | Fall 2024 Department Student Affairs VP Job Location Crete, NE (68333) Purpose of Job All student employment positions in the Office of Student Affairs guarantee learning outcomes and development of skills in the following areas:
- Communication
- Job & University Knowledge
- Customer service
- Problem-solving
- Decision making
- Professionalism
- Initiative
- Teamwork
As a Student Affairs Student Office Assistant, you will gain valuable experience associated with three areas: Guest Desk, Event Assistant, and Administrative Support. The purpose of this position is to support the goals of the Office of Student Affairs. You must be willing to train and work all three of these types of tasks when working as a Student Affairs Office Assistant. This position reports to the Executive Assistant to the Vice President and Assistant Director of Campus Engagement.
There is a required Student Leadership Summit scheduled on April 21, 2024, that is mandatory for all. Please be sure that you are available to attend this mandatory training.
Guest Desk.
Greet and assist people who walk into the office. This involves being familiar with student services across campus, the general physical layout of campus, and/or the ability to look these items up to assist those with questions. Assistants should professionally answer the phone and learn the functions of the Zoom phone system so calls can be transferred. Also should be familiar with taking messages. Training will be provided.
Greet and assist people who walk into the office. This involves being familiar with student services across campus, the general physical layout of campus, and/or the ability to look these items up to assist those with questions. Assistants should professionally answer the phone and learn the functions of the Zoom phone system so calls can be transferred. Also should be familiar with taking messages. Training will be provided.
General Duties
Welcome visitors and notify staff - have visitors wait in the seating area if appropriate. Retrieve and deliver mail each day. Check the copier to make sure there is sufficient paper. Post any flyers necessary and remove outdated notices from bulletin boards. Keep the main desk and pod area clean and clear of clutter. Run errands as indicated. Select and play music in the pod.
Event Assistant
Create, post, and monitor flyers around campus for upcoming events and change out large posters in holders. Assist with event set up and tear down and help prepare for larger events on campus. Assist with after-hours events as requested and schedule allows. Enter event requests into Active Data (soon to be updated to 25Live), notifications to requesters, and calendaring.
Student Orgs
- Monitor and maintain student org rosters; identify active groups on campus and maintain a spreadsheet
- Work directly with the Assistant Director of Campus Engagement to set up Student Leader Training
- Data entry of rosters into Colleague
Student Programming Board (SPB)
- Establish and maintain regular social media presence for the residence halls, Student Affairs Office, and SPB.
- Organize SPB storeroom and clean after events.
- Prepare and maintain inventory of items stored in the SPB room.
- Help organize and execute specific SPB projects.
- Create, approve, print, and post flyers about upcoming events.
- Maintain current posters around campus; remove outdated events.
- Post new flyers after approval.
Marketing/Social Media
- Make regular posts on our social media platforms.
- Place posters on screens (2) in Perry Campus Center
- Strong verbal and written communication skills
- Positive attitude
- Ability to work independently and in a team environment
- Attention to detail
- Graphic design experience a plus
Posting Detail Information
Posting Number STU066 Number of Vacancies Desired Start Date Position End Date (if temporary) Review Start Date Open Date 01/29/2024 Close Date Open Until Filled Special Instructions to Applicant HOW TO APPLY
Click on Apply for this Job. You will then either create an application or edit your current application on file. A resume is preferred and may be attached to this application.
Quick Link for Direct Access to Posting https://doane.peopleadmin.com/postings/1524 Click on Apply for this Job. You will then either create an application or edit your current application on file. A resume is preferred and may be attached to this application.
