Staffing Coordinator - Part-Time in Nursing Administration

Staffing Coordinator

Nursing Administration

Part-Time

Announcement # 3165175

Jefferson Healthcare (www.jeffersonhealthcare.org) is looking for a dedicated part-time Staffing Coordinator to join our Nursing Administration Department. We have a tight-knit team that is committed to providing the very best patient care. We love where we work and we are excited to introduce it to you! If you are looking to work with an exceptional team of professionals, we encourage you to consider Jefferson Healthcare. Work where your talent is truly appreciated.

What can we offer you?

• Competitive salary
• Benefits package that is ranked in the top 1% in the state!
  • Medical, dental, vision, retirement, PTO and more!
• Hands-on training
• Opportunities for advancement

Position Description

The Staffing Coordinator position is responsible for developing and maintaining the monthly work schedules for all nursing and related clinical departments, in accordance with applicable collective bargainingagreements(CBAs)and Hospital policies. This position will assist departmental leaders with scheduling issues, staffing, timecard functions, and related reports. The Staffing Coordinator will be a high user of Kronos and the system administrator for the Advanced Scheduler module. The position will conduct an analysis of staffing and scheduling-related data to identify any trends that would assist with future staffing and scheduling needs as well as potential budget impacts associated with overtime and other premium pay costs and/or FTE levels. The Staffing Coordinator will function in a multi-skilled environment, which requires working and communicating with staff, nursing management, and other departments.

Major Responsibilities

• Develops and maintains 24-hour and master staffing plans, producing timely shift-specific schedules to sustain optimum and cost-effective staffing levels for nursing-related jobs, including proactive forecasting of staffing variances. Ensures alignment and coordination of monthly work schedules and staffing plans.
• Develops, maintains and uses staffing algorithm to ensure staffing is consistent with organizational goals and considers relevant staffing parameters such as guidelines for appropriate staffing mix (experience/number of staff per patient) as well as influences premium pay and contractual implications.
• Uses and analyzes scheduling and staffing data to build monthly work schedules to effectively maximize use of FTEs and minimize additional costs.
• Meets with departmental leaders to review and coordinate vacation and leave requests to ensure adequate staffing coverage.
• Meets with departmental leaders to review and coordinate shift trades. Ensures shift trades are consistent with staffing guidelines, policies, CBAs and do not incur overtime or other premium pay situations.
• Monitors staffing trends, efficacies and variances; generates and delivers relevant report to department leaders on a consistent basis such as low census, work assignments, premium pays and competencies.
• Assists and works with department leaders on schedule changes in Advance Scheduler and time card entries/edits for payroll purposes. Reviews both for any discrepancies.
• Provides troubleshooting support to department leaders for issues related to the use of Advance Scheduler. Provides training on the use of Advance Scheduler upon request.
• Accurately complies with and operationalizes CBAs in regards to scheduling and staffing.
• Keeps awareness of changes inpatient volumes or other factors that may result in a potential immediate need to reassess staffing of a department.
• Develops and maintains current position control for relevant departments working collaboratively with department leaders, Payroll and Human Resources.

Required:

• High school diploma or equivalent required
• Two years of related work experience required

Preferred:

• Associate's Degree in Business Administration, Data Analytics or related field preferred
• Experience in a healthcare setting with clinical staffing preferred

Schedule

0.5 FTE; 20 hours/week; Day shift, Non-Union

Application Instructions

To apply for this position and future positions, please visit our careers website at https://jeffersonhealthcare.org/healthcare-careers/

This position will remain open until filled.

Who We Are

Jefferson Healthcare is one of the Top Employers on the beautiful Olympic Peninsula and in close proximity to Seattle, Victoria, BC and Vancouver. We are a DNV accredited, 5 Star rated 25-bed Critical Access Hospital with six rural health clinics and a wide scope of specialty services; we provide exceptional care for more than 25,000 residents of East Jefferson County. We have numerous accreditations and awards and are recognized as Achieving Best Care by the Washington State Hospital Association. If you are looking to work with an exceptional team of professionals, we encourage you to consider Jefferson Healthcare. Work where your talent is truly appreciated.

Our Home

Port Townsend has been named as one of the coolest small towns in America ... with good reason. There are festivals almost every weekend, endless recreational/hiking/skiing/sailing activities, great places to eat, and a strong and vibrant community feel. National Geographic calls Port Townsend "one of the most sophisticated places west of Seattle" and we continue to receive awards year after year, such as 50 Safest Cities in Washington (Safewise.com), and 16 Best Places to Live in the US in 2015 (nearby Port Angeles by Outdoors Magazine). Come check us out!