Staff Analyst

Salary: $101,545.60 - $129,916.80 Annually
Location : CA, CA
Job Type: Full-Time
Job Number: 01732-E
Division: Information Technology
Unit: IT Projects and Business Operations
Opening Date: 12/22/2023
Closing Date: Continuous
Description
Valley Water is searching for top-tier candidates to fill this exciting opportunity. The initial review of applicants will be conducted on 1/5/2024.
Overview:
Join Valley Water's IT Projects Team as a Staff Analyst: Drive Operational Excellence Through Budget Oversight and Analytical Expertise!
Valley Water's Information Technology (IT) Projects and Business Unit is looking for a Staff Analyst to monitor its operational and capital budget and expenses. This position will be responsible for processing all IT invoices, contract renewals, monitoring budget account balances and forecasts, utilizing the ERP system to provide data analysis. This individual will provide analytical, decision-making support in the administration of assigned operations.
Key Responsibilities include, but are not limited to:

• Manage and maintain IT's operational and capital budget and expenses.
• Maintain and support all IT support contracts and renewals.
• Provide high-quality reporting and business analysis.
• Process all payments and provide status of invoices, POs, Contracts.
• Perform other duties to support the IT division in reporting, administration.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.
Ideal Experience:

• Three (3) years of experience administering contracts and budgets preferably in public sector.
• Experience working in an IT department is ideal.
• Proficiency (intermediate level or above) with Microsoft office suite or similar.
• Experience with ERP systems for budget reports, invoice processing, and purchase requisitions.

Ideal Skills and Abilities:

• Interpret, summarize, and present administrative and technical information and data.
• Recommend and implement modifications to existing programs, systems, and procedures.
• Research and summarize data and prepare logical written reports and correspondence related to assigned area independently or from brief instructions.
• Organize and prioritize a variety of projects and multiple tasks for multiple business areas, while staying organized, and representing their teams to both internal and external partners.
• Excellent communications skills--ability to communicate clearly and concisely, both verbally and in writing.
• Manage multiple competing priorities and/or projects without missing deadlines or key milestones.
• Use common desktop applications and software as well as specialized software related to the work, produce high quality work, and operate in a fast-paced environment.
• Develop and use spreadsheets and databases.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Demonstrate innovation, creative thinking, problem solving and organizational skills.
• Work in a collaborative team environment while taking direction from multiple managers and/or program leads.

Ideal Knowledge:

• Basic principles of office management and public administration.
• Statistical and research methods.
• Financial record keeping.
• Public sector procurement, contracts, budget experience is highly desired.

Ideal Training and Education:
Equivalent to an Associate's degree from an accredited college or university. Graduation from an accredited four-year college or university is a plus (with a major coursework in business administration, project management, IT, Finance or a closely related field)
Substitution:
Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.
Required License or Certificate
Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click
IT Projects & Business Unit (Position Code 880)
Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.
This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.
Selection Process
(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.
NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.
Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.
Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
The Santa Clara Valley Water District, now known as Valley Water, offers a comprehensive benefit package including, vacation, holidays, and sick leave as well as medical, dental, vision, EAP, life and disability insurance. In addition, Valley Water participates in the California Public Employees' Retirement System (PERS). To view a summary of benefits, click
01
I acknowledge that I have entered my Work Experience and Education on the employment application and I am aware these are required fields. If they are not completed, the application is considered incomplete and I will be disqualified as an applicant for the position.

• Yes
• No

02
Please answer the supplemental questions thoroughly, clearly and concisely as the responses provided (along with the application) will be carefully reviewed to determine which candidates will move forward in the recruitment process. I have read this information and am aware of the importance of responses to the supplemental questions.

• Yes
• No

03
Have you obtained your Associates degree from an accredited college or university with major course work in business administration or a related field.

• Yes
• No

04
If yes, list degree obtained.
05
If you have not obtained your associates degree or higher, do you have 6 years administrative support or budget experience?

• Yes
• No
• N/A - I have an Associates degree or higher

06
How many years of administrative support/budget experience do you have?

• None
• 3 years or less
• 3 or more years

07
How many years of Public Sector experience do you have?

• None
• 3 years or less
• 3 or more years

08
Describe your education and experience qualifying your for this Staff Analyst opportunity.
09
Summarize your experience working in an IT or related environment overseeing contract management, and/or working with budgets.
10
Provide an example of a time when being organized helped you manage a complex budget or tracking of multiple related items?For example tracking monitoring contracts, invoices and payments.
11
Employment with Valley Water requires employees to take an Oath as a Disaster Service Worker within California and to live within 150 miles of Valley Water Headquarters in San Jose, California by the start date. Valley Water does not cover relocation costs. If you live further than 150 miles from Valley Water Headquarters, please discuss your willingness to relocate if offered the position. If this does not apply to you, write "N/A".
12
Please list the full name of the regular/permanent Valley Water employee who referred you to this position (only one name will be accepted, so if multiple are listed, the first name provided will be documented as the referring employee). If this does not apply to you, write "N/A".
Required Question