Address
SalaryThis position will be largely responsible for day-to-day activity in accounts payable. This position is responsible for various tasks such as expense report auditing, expense systems administration, disbursement summaries, account aging statements, account reconciliation, cash requirement reports, status reports, organizing and maintaining purchase orders and expense reports, journal entries, month end close, and special projects. Responsibilites will include:
- Match invoices to purchase order documents, researching, analyzing, and resolving discrepancies. Must understand the complexities of the PO system in order to coordinate and direct the needed efforts to resolve PO exceptions among accounting and other department personnel.
- Assess, validate, and prepare weekly accounts payable cycles to ensure accurate and timely payment of invoices
- Coordinates timely processing of all AP-related adjustments and provides other assistance as needed in the successful completion of the month-end related duties of the department, P-Card reconciliation, expense reports processing, BOA virtual card payment reconciliation, etc.
- Provide accounting and administrative expertise related to the employee Expense Reporting system as required. Involves a thorough understanding of the complexities of the Expense Reporting system. Research errors and determine/recommend resolutions to customers or updates to interface.
- Review, analyze and document escheat legal requirements of various states; compile research and file all required unclaimed property returns with appropriate agencies.
- Monitor Accounts Payable aging, identify any potential issues and analyze, research, identify and resolve any discrepancies between AP sub-ledger and the general ledger on a monthly basis.
- Participate in SOX compliance, including update of process documentation as necessary research.
- Maintain monthly close schedule.
- Maintain/update (with approval of AP Manager) and distribute all departmental procedures, forms and documentation.
- Responsible for maintaining accurate approved vendor information and annual 1099 reporting.
- Responsible for annual escheat planning and reporting processes.
- Ensures that accounts payable controls are achieved and adherence to SOX controls are met including the reconciliation of accounts payable sub ledger to the general ledger.
- Partners and builds rapport with a variety of internal customers (i.e. Operations, Engineering, field personnel and Purchasing group etc.) to provide accurate and timely processing of vendor payments.
- Oversees the annual 1099 and escheat reporting processes.
- Performs other duties and special projects as determined by the AP Manager.
Qualifications
- Bachelor's degree in accounting or an equivalent combination of education and accounting experience may be substituted.
- 3+ years full cycle AP experience.
- Experience implementing and supporting procedures within the department to facilitate efficient and accurate processing of invoices and payments.
- Experience developing, recommending, and implementing system and procedural changes to improve the AP department.
- Intermediate to Advance Excel skills, knowledge of MS Access is a plus.
- Thorough understanding of 1099 and Unclaimed Property Reporting.
- Knowledge of PeopleSoft.
- Advance knowledge of Concur Expense and PeopleSoft Expense Reporting and Cognos reporting tool.
- Experience working with Purchase orders using 2 way and 3 way match.
Schedule
Hybrid
Education Requirement
High School or GED
