Staff Accountant

Job Summary:
Under the general direction of the Chief Financial Officer (CFO) and the Accounting Manager, the Staff Accountant is responsible for the preparation of the semi-monthly payroll and weekly accounts payable. This position also plays a supportive role in the general accounting function, including the monthly close activities, account reconciliation and financial reporting. This role must be proficient in navigating an automated accounting system and other software applications to support efficient and effective financial reporting and analysis. This position applies accounting principles, theories, concepts, and practices to a variety of accounting transactions.

Duties & Responsibilities:

Payroll:

· The Staff Accountant is responsible for the timely and precise preparation of the semi-monthly payroll for approximately 110 employees. This position works closely with the Human Resources Department.

· Ensures the timely submission of timesheets, appropriate approvals, accurate calculation of hours worked, and maintains employee allocations.

· Updates payroll records for changes to exemptions, direct deposits, deductions, and other related entry.

· Submit payments for retirement plans, garnishments, child support and any other employee-related deductions when scheduled.

· Prepares payroll-related journal entries and other reporting requests.

· Routinely review outstanding payroll checks and if determined to be viable, make every effort to contact the employee. If necessary, void and reissue the check after a stop payment has been processed.

· Reconciles payroll expenses to the IRS Form 941.

· Resolve independently payroll discrepancies.

· Address issues and questions from employees regarding payroll within a reasonable timeframe and ensuring resolution.

· Maintains payroll operations by following organizational policies and procedures.

· Maintains the security and confidentiality of employee records.

Accounts Payable:

· Responsible for processing vendor invoices accurately and based on due dates, ensuring appropriate approvals, and supporting documentation are present prior to payment.

· Works with all departments to ensure that invoices are coded correctly and in the appropriate accounting period.

· Checks should always be secured in a locked cabinet.

· Prepares a weekly check run submitted with an aging report to the Accounting Manager for review before submitting to authorized check signers.

· Maintains an organized vendor filing system.

· Reviews the check register for outstanding checks and follows up on checks outstanding 60 days or greater.

· Maintain the security of all vendor records.

General Accounting:

· Plays a role in the monthly close process including, but not limited to the preparation of monthly journal entries.

· Performs general ledger account analysis and reconciles assigned accounts.

· Assists with the monthly bank reconciliation process for all cash accounts.

· Assists in the year-end audit process.

· Performs other required duties assigned.

Qualifications:
- Minimum of a bachelor’s degree in accounting or finance from an accredited college or university.

· Minimum of at least two years of experience working in an Accounting & Finance department; preferably in a not-for-profit environment.

· Prefers experience with Blackbaud Financial Edge and Raiser’s Edge software systems.

We offer competitive compensation packages, including benefits such as health insurance, retirement plans, and professional development opportunities. If you are a motivated individual with a passion for finance and accounting, we encourage you to apply for this position.

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and qualifications required. Additional duties may be assigned as needed.

Job Type: Full-time

Benefits:

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Referral program
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Brookfield, IL 60513: Relocate before starting work (Required)

Work Location: In person