Sr. Occupancy Planner

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
To drive the client's global occupancy strategy and space management within the framework of corporate workplace programs, metrics and real estate strategy. This role will report to the Regional Occupancy Planning Director and partner closely with Portfolio Strategy and our Client's Strategic Planning team. This role drives integration with relocation management, project management and facilities management functions. The Senior OP also serves as the single point of contact for quality control in terms of consistency in planning processes, procedures and protocols, as well as workplace design solutions. The Senior OP has 3 direct reports and is responsible for all aspects of people management for their teamAs Senior Occupancy Planner, you'll understand the planned 1-5-year real estate strategy for all buildings and businesses in the portfolio.
As Senior OP you will:

• Act as main point of contact for occupancy planning initiatives and escalations specified AMER region
• Facilitates communication between other Occupancy Planners, space planners, Org Space Program Managers, and other GREF team members
• Serve as lead OP to a regional team of Occupancy Planners
• Lead special, ad-hoc planning analyses

What this job involves

• Applies and validates the finance approved top-down headcount projections by business unit for a rolling, three-year planning horizon and partners with Portfolio Strategy team
• Analysis of the client's portfolio and identifies opportunities to optimize space for all orgs within the existing and committed portfolio
• Develops Scenario Planning to support business engagement and Portfolio Strategy
• Analysis Occupancy & Attendance metrics and derive proposed Desk Share Ratio (DSR) for each Org/Team
• Tracks and reports projected versus actual headcount by organization
• Develops city and site-specific occupancy strategies with GREF Leadership and Portfolio Strategy
• Reports the current and forecasted supply and capacity for a rolling three-year timeframe
• Collects preliminary program requirements for each Org/Team (by building, if necessary)
• Develops migration plans and sequencing of org level moves
• Incorporates occupancy strategy into long-term strategy documents to clearly articulate impacts to city, site and org-level allocations
• Develops stacking diagrams of current and future state based on three-year headcount forecast
• Obtains alignment organizations' agreement to migration and stacking plans
• Coordinates scope and phasing schedule for project implementation based on stacking plans and migration strategy
• Ensures planning is aligned with corporate guidelines, and that all scenarios support forecasted growth and organization requirements
• Recommends and applies space policies/standards, procedures and protocols
• Educates and ensures compliance on planning and space policies/standards, procedures and protocols
• Reports and maintains quarterly org-level space allocation plans
• Review Site Audit Data (including seat assignments, occupancy, vacancy, labs & equipment) and partner with local Space Planner for validation needs/timing
• Supports the Agile Workplace program through analysis of badge data and utilization studies to inform planning recommendations
• Partner closely with Portfolio Strategy and real estate partners to anticipate and understand the requests coming from different client groups, assess the space options available and develop options that account for competing priorities and requests.This requires strong relationship management skills along with dealing with very sensitive information.
• Issue Quarterly Allocation Report including actual and forecasted supply and demand
• Supports document development of long-range strategy incorporating occupancy strategy at a building and org level into overall planning narrative
• Migration and Stack Plans by City and Site Level
• Current and Forecasted Headcount
• Gap Analysis of Top down and bottoms up headcount

Key Interactions

• Portfolio Strategist(s)
• Space Planners
• RE&F Managers
• Org Space Program Managers within region
• MAC teams
• Facility Management teams
• Space data management team
• Design and Construction team

Technology Proficient

• Ability to utilize software to support planning solutions and communicate ideas clearly with real estate team and lines of businesses:
• Proficient in CAFM systems and Bluebeam preferred
• Proficient in Microsoft Excel i.e. (pivot tables, V-Lookups, cell calculations, formulas, etc.)
• Strong ability to convey planning strategy in written format incorporating supportive data and floor plans into concise presentations to client and lines of business
• Ability to work in all of the Microsoft Office suite software technology
• Conduct and actively participate in video conferencing meetings effectively

Education / Experience

• A Bachelor's Degree in Real Estate, Finance, Architecture, Design, Construction Management, or related field is required
• Minimum of 8 - 15 years of experience in a corporate real estate environment.
• Previous experience in space/occupancy planning at a strategic level, plus experience with workplace strategy is highly desirable.

Estimated compensation for this position is:
95,800.00 - 138,900.00 USD
The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.
Location:
On-site -Culver City, CA, Irvine, CA, San Francisco, CA, Santa Clara, CA, Santa Monica, CA, Sunnyvale, CA
Job Tags:
GREF
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Flexible and Remote Work Arrangements may be available

About JLL -
For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.
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