Specialist- Billing, Accting, and Grants

St. Anne Institute

Job Description

I. TITLE: Specialist – Billing, Accounting & Grants

II. SUPERVISOR: Director – Billing/Accounts Receivable/Contracts

III. HOURS PER WEEK: 40 Hours per Week (1 hour Paid Lunch daily)

IV. QUALIFICATIONS: Bachelors Degree Preferred,Associates Degree in Accounting or related Field and 2 to 3 Years of Accounts Receivable and/or Grants Accounting Experience

V. FUNCTIONS: Billing, Collections,Accounting, Accounts Receivables, Grant Reporting and for St. Anne Institute

VI. RESPONSIBILITIES:

Accounting:

• Manage the budgeting, billing and drawdowns of all grants including but not limited to the following:
  • OJJDP Grant
  • Basic Shelter Grant
  • Street Outreach Grant
  • OTDA-STEPH Grant
  • ESG Grants CARES Grants CHAFEE Grant
  • Albany & Schenectady County RTA (Crisis Respite)
  • OMH Crisis Residence Renovation Grant
  • Title I N& D, Title II Part A and Title IV subcontracted through Albany City Schools
  • SEDCAR

• Assist the Director-Billing/AR/Contracts and ensure that all journal entries are in place on or before the 15th of each month.

• Assist the Chief Financial Officer to enter and/or review accrued and deferred revenue accounts monthly to ensure revenues are accurately reflected.

• Assist the "Specialist - Accounts Payable & Purchasing" with the grant reconciliations of expenses and grant drawdown of funds.

• Assist the "Specialist- Billing, Accounting & Collections" with daily deposits, bringing deposits to the bank and making the payments in accounting software.

• Assist the Director-Billing/AR/Contracts with the accounting reconciliations for the "Saint Anne Institute Temporarily Restricted and Unrestricted Accounts."

• Prepare bank deposits, bring bank deposits to the bank at least 3 days a week and enter cash receipts into all accounting software on a daily basis and maintain deposit tracking spreadsheet.

• Apply deposit payments in SAI, FE and Awards.

• Assist in collections emails, and phone calls to agencies that haven't paid invoices.

Audit

• Assist the Director-Billing/AR/Contracts with the preparation for the Annual Financial Audit that begins in August or September with the Preliminary audit and finalized in October or November each year.

• Assist the Director-Billing/AR/Contracts and the Director-Billing/AR/Contracts with documentation for upload to the Audit portal.

• All additional duties as assigned by the Director-Billing/AR/Contracts and Chief Financial Officer.

• This position may work across programs to accommodate fluctuations of staff as well as clients served.