Space Planner, Corporate Real Estate

Space Planner, Corporate Real Estate

Job #:req25128Organization:World BankSector:Facilities ManagementGrade:GFTerm Duration: 3 years 0 monthsRecruitment Type:International RecruitmentLocation:Washington, DC,United StatesRequired Language(s):Preferred Language(s):Closing Date:12/22/2023 (MM/DD/YYYY) at 11:59pm UTC

 

 Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org 
Reporting to the Managing Director and WBG Chief Administrative Officer (MDCAO), the Global Corporate Solutions Department (GCS) brings together the functions of Corporate Security (GCSSC), Corporate Real Estate (GCSCR), and Corporate Services (GCSCS).  All units report to the Director (GCSDR).
GCS's Corporate Real Estate Division (GCSCR) supports IBRD, IDA, MIGA, and ICSID in realizing and executing their Real Estate needs worldwide.  It is a key interlocutor between Senior Management, operational management, and staff of the four organizations.  GCSCR's primary purpose is to create safe, cost effective, functional space to meet the business needs for each unit so that they can perform the work that is needed to support the WBG mission to reduce poverty and raise prosperity for their clients. 
To achieve its purpose, GCSCR led by the Senior Manager and is structured into 3 divisions: (I) HQ Real Estate Development & Management (GCSHQ) and (II) Global Real Estate Development & Management (GCSIR) and (III) Global Strategy and Planning (GCSSP). GCSCR also acts as the Secretariat for the WBG's Real Estate Governance Framework, including supporting the WBG Real Estate Governance Council, chaired by the MDCAO, and the Real Estate Governance Group, chaired by the Director, GCS. 
GCSCR is comprised of approximately 80 staff, leverages over 500 contractors, including for facilities management at HQ, and manages an annual facilities capital investment plan of ~$30 million at HQ. GCSCR works closely with the Regions on the Bank's more than 100 country offices and manages several of the Bank's owned (and larger leased) country offices. 
The major objective of this unit is to provide services that create a functional, cost-efficient, safe and healthy workplace environment for the World Bank workforce in Washington, DC. The Project Manager is a member of the Strategic Planning Design & Leasing unit and is responsible for contributing to the overall facilities planning at the World Bank Headquarters, including the development and maintenance of long-term and annual work programs, facilities management information systems, space standards and policies. Moreover, holds responsibility to ensure all current drawings and systems are maintained, relevant space reports are generated on a regular basis and serves as the central point of contact regarding the space technology solution within a client environment. Solid understanding of drafting techniques and familiarity with construction and furniture terminology. 

This unit coordinates its activities with those of the Facilities Construction, Operations & Maintenance unit, in supporting Project Managers. Through the use of a comprehensive facilities management information system, the unit tracks allocation and usage of owned and leased space at Headquarters.
Duties and Accountabilities
Duties and accountabilities include, but are not limited to: 
Aid in the development of the Bank-wide master plan allocation and move plans for the implementation of the HQ Real Estate Strategy.
Develop and analyze scenarios for equitable solution spatial needs.
Develop move schems to integrate related moves and activities in conjunction with the space realignment and moves across HQ buildings.
Work with space coordinators (clients) to create detailed planning proposals for increasing space efficiency.
Contribute/analyze the actual application of the plan throughout the different phases to determine the effects (boundaries, adjacencies, cost, assignable square feet, etc.) to all affected units.
Manage the flow of information with GCSHQ in the implementation of move plans for accuracy of data/drawings.
Evaluate and advise Bank-wide clients in the adjustments of their space envelope.
Maintain, in conjunction with the Information Analyst, the CAD information for timeliness and accuracy.
Work implies frequent interaction with the following: Managers at all levels at Headquarters, Internal Service Providers, Project managers, A/E Firms, Legal Counsel, and Real Estate Advisors/Landlords.
Collaborate with other members of the strategic planning team to ensure space metrics (i.e., status, trend analysis, forecasts, inventory data, occupancy, and vacancies) are verified and reported to senior management to monitor space planning activities.  
Proactively monitor space allocation data and changes to ensure the CAD database is up to date.
Provide allocation data in accordance with the annual client space allocation review process.
Manage the CAD database and provide metrics to project managers and members of the strategic planning team.

Selection Criteria

Master's degree with 5 years relevant experience or bachelor's Degree with a minimum of 10 years of relevant experience (e.g. architecture, interior design, strategic planning, workplace strategy, or other related field). 
Excellent oral and written communications capabilities; strong organizational, research/analytical and presentation skills. 
Proven organization skills and ability to multi-task and operate effectively in a matrix management and high-pressure environment. 
Strong interpersonal skills and ability to work effectively with internal/external partners in a multicultural environment. Ability to develop solid relationships with key stakeholders and build productive partnerships. 
Ability to work independently and as part of a team.  
Technical knowledge to make recommendations regarding the quality of spatial requirements.
Experience in interpreting floor plans and working in an architectural environment.
Familiarity with database and spreadsheet program applications.
Understand space planning methodology and apply them to Bank-wide initiatives.
Architectural and Engineering skills, in-depth understanding of architectural and interior design concepts. 
Competencies: 
Create, Apply, and Share Knowledge
Applies knowledge across WBG to strengthen solutions for internal and/or external clients.  Leverages department's expertise and body of knowledge across WBG to strengthen internal and/or external client solutions.  Seeks to learn from more experienced staff to deepen or strengthen their professional knowledge and helps others to learn.  Builds personal and professional networks inside and outside the department unit.
Lead and Innovate
Develops innovative solutions.  Contributes new insights to understand situations and develops solutions to resolve complex problems.  Adapts as circumstances require and manages impact of own behavior on others in context of WBG's values and mission.  Identifies and pursues innovative approaches to resolve issues.
Deliver Results for Clients
Proactively addresses clients stated and unstated needs.  Adds value by constantly looking for a better way to get more impactful results; sets challenging stretch goals for oneself.  Immerses oneself in client experiences and perspective by asking probing questions to understand unmet needs.  Demonstrates accountability for achieving results that have a development impact and financial, environmental, and social sustainability. Identifies and proposes solutions to mitigate and manage risks.
Collaborates Within Teams and Across Boundaries
Collaborates across boundaries, gives own perspective, and willingly receives diverse perspectives.  Appropriately involves others in decision making and communicates with key stakeholders.  Approaches conflicts as common problems to be solved. Actively seeks and considers diverse ideas and approaches displaying a sense of mutuality and respect.  Integrates WBG perspective into work.
Make Smart Decisions
Interprets a wide range of information and pushes to move forward.  Seeks diversity of information and inputs, research possible solutions, and generates recommended options.  Identifies and understands risks and proposes recommendations.  Based on risk analysis makes decisions in a timely manner within own area of responsibility, considering the interests and concerns of stakeholders.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.