Southeast Ar Local Office Admin Assistant_

SOUTHEAST ARKANSAS LOCAL OFFICE ADMINISTRATIVE ASSISTANT

Job No. 19886

This application covers all our available Southeast Arkansas positions in the following counties: St. Francis, Lee, Monroe, Phillips, Grant, Jefferson, Arkansas, Cleveland, Lincoln, Desha, Bradley, Drew, Ashley and Chicot. *You will have the opportunity to choose your location(s) during the online application process.

Preferred Qualifications: Bilingual Spanish or Marshallese candidates are preferred but not required.

Apply Online (Required)- copy and paste link into your browser: https://arcareers.arkansas.gov/job/PINE-BLUFF-LOCAL-OFFICE-ADMINISTRATIVE-ASSISTANT-AR-71601/1104490300/

Summary: Screens incoming calls, directs calls, and takes and transmits messages. Greets visitors and provides assistance. Receives, sorts, and distributes various mail and correspondence to appropriate personnel. Prepares external and internal outgoing mail and follows established procedures and postal requirements. Photocopies various documents and ensures appropriate safeguard of such documents related to confidentiality. Performs tasks using standard operating equipment and computer programs to prepare and format forms, correspondence, reports, and other documents. Provides routine data entry, keying in information into designated fields using various databases. Assists in ensuring the proper flow of paperwork exists within an assigned department. Answers written or oral inquiries of a routine nature. May schedule appointments and conference rooms, verify data, provide follow up, and communicate appointment schedule to appropriate parties. Performs other duties as assigned.

Responsibilities: The Local Office Administrative Assistant works under general supervision and is responsible for performing a wide variety of tasks that are standard or regular support duties within an assigned department or program. This position requires computer keyboarding skills, phone system, clear enunciation, and excellent verbal and written communication skills. Position assignments are dependant on the needs of the office and are determined by management staff.

Special Knowledge, Abilities, and Skills:

Requires the ability to multi-task, problem solve and prioritize.

Must be able to escort clients to and from the lobby multiple times a day. Must be able to sit, type, and talk on the phone for long periods of time. Requires some standing for scanning and copying.

Sufficient interpersonal skills to ensure a positive relationship with clients and coworkers.

Minimum Qualifications: The formal education equivalent of a high school diploma.

Preferred Qualifications: Bilingual Spanish or Marshallese candidates are preferred but not required.

Salary/Benefits: This position provides a minimum starting salary of $28,500.00 with excellent benefits including group health and life insurance, state retirement plan, paid maternity leave after 1 year, paid holidays and annual leave time off.

Learn more about DHS: The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like childcare centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. At DHS, we take care of our employees so you can help care for others. Go to: https://humanservices.arkansas.gov/

“The State of Arkansas does not discriminate in access to employment opportunities or in employment or practices on the basis of race, color, religion, sex, national origin, age, disability, or genetic information.”

Job Type: Full-time

Pay: From $28,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Work Location: In person