Source to Pay Lead System Administrator

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Source to Pay Lead System Administrator. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $7,500 per month, commensurate with qualifications and experience.

The salary range for this classification is $6,322 to $12,285 per month.

Classification

Administrative Analyst/Specialist - Exempt III

Position Information

The California State University, Office of the Chancellor, is seeking a Source to Pay Lead System Administrator to assume responsibility for providing operational support, training, maintenance, and administration of CSUs systemwide web-based Source-to-Pay (S2P) applications including, but not limited to spend analytics, contract lifecycle management, eSourcing, supplier relationship management, eProcurement, and accounts payable. These modular applications are currently being configured to reside in a single unified CSU instance of the Jagger digital platform (CSUBUY) which will be integrated into CSU's ERP systems PeopleSoft and Oracle. This unified instance of Jaggaer is intended to be a collaborative systemwide web-based platform shared across the twenty-three campuses of the CSU and the Office of the Chancellor.

This position is also responsible for administration, operational support, maintenance, and enhancement of the CSU Procurement Benefit Tracker application and any other procurement related software or technology that may be acquired during position tenure.

This position will be a full-time employee of the CSU Office of the Chancellor and will be expected to be physically located at the Long Beach, CA headquarters. However, should the University's best interest be served by allowing the successful candidate's primary working location to be designated as one of the twenty-three CSU campuses, it reserves the right to do so. Designation of primary working location to a CSU campus is subject to prior approval and may be revoked with reasonable notice as business needs dictate.

Responsibilities

Under the general direction of the Director, Procurement Systems & Technology, the Source to Pay Lead System Administrator will:

-Lead, develop, administer, and maintain CSU Source to Pay and other procurement systems. Analyze business processes within the procurement systems to develop enhancement recommendations; implement and document these processes and/or enhancements.  Partner with various level stakeholders and campus clients to ensure adoption of systems and enhancements.

-Lead, develop, administer, and deliver training for CSU staff to use the Source to Pay solution consistent with CSU policies, procedures, and industry best practices. Develop client engagement strategy by evaluating data from client inquiries to create and maintain a knowledge base of self-help materials.

-Analyze campus spend information, monitor trends and usage metrics from all Source to Pay modules and make recommendations to procurement leadership to help set strategic priorities for system enhancements and management of systemwide eCatalog content.

-Provide systemwide training to campuses on the use of their spend data and on the use of systemwide spend analytics software, in support of programmatic and administrative goals.

-Assess, formulate, and evaluate operational policies and procedures relating to the compilation of spend activity reports.

-Provide leadership in the operation, organization, maintenance, and content dissemination for the internal CSYou website, the public CSP website, the CSU Auxiliaries website ensuring all content is created and displayed in a complete and consistent manner.

Qualifications

This position requires:

-A Bachelor's degree from a four-year institution of higher education with a specialty in business, economics, computer science, or finance or equivalent combination of education and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs is required.

-6 or more years' experience in contracts and procurement, database management, project management, resource allocation, resource management, or information systems in a large, complex organizational environment

-Strong written and oral communication skills.

-Strong organizational and interpersonal skills required to work with a wide variety of internal campus personnel and external private entities such as small and large businesses; and the ability to handle potentially sensitive contract administration situations and relationships.

-Strong data manipulation and database management skills as well as spreadsheet and analytical skills.

-Ability to work cohesively and cooperatively with management and co-workers and to achieve results quickly and accurately with minimum supervision.

-Experience with ensuring compliance with State reporting or program regulations.

-Incumbent should be able to work overtime when needed.

-Periodic travel is required.

-Desktop systems applications including word processing, Excel for spreadsheet, Web design software, MS Access, as well as database query and reporting tools; experience with on-line workflow collaboration tools such as SharePoint is helpful.

Preferred Qualifications

-Master's Degree preferred.

-Minimum 3 years' experience with Source to Pay software as a service platform. Experience with the Jaggaer platform highly preferred.

Application Period

Priority consideration will be given to candidates who apply by July 14, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS) in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor's Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor's Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSUOut of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.