Shipping and Receiving Clerk III

About Us

2bFocused is a New York firm with national reach, flexible work schedules, and a savvy professional staff. We're looking for individuals with diverse backgrounds who can easily adapt and understand the demands of the present job market.

FOR IMMEDIATE HIRE: SHIPPING AND RECEIVING CLERK III

Logistics Support:

• Utilize both existing inventory systems and systems under development to track personal and real property for the agency. Systems may include Microsoft SharePoint, proprietary Property Management software, GSA Xccess, NARA ARCIS systems, or manual excel spreadsheets.
• Screen and refer calls and customer requests for information pertaining to property to staff members and supervisor as appropriate.
• Work with ASD staff and others to determine equipment serviceability and coordinate disposition, including, reassignment, destruction, or donation through the GSA processes.
• Conduct reviews of inventory to ensure property records are accurate, obtain necessary approvals and signatures as required by directives or agency policy for property disposition.
• Maintain inventory of available property, available safety supplies, or equipment.
• Maintain records and reports of property losses accidents and Board of Survey documents.

Shipping, Receiving, and Mail Support:

• Receive, sort and route incoming mail to distribution point by organizational designation, office, name, subject, etc.
• Scan and email, as appropriate, mail requiring disposition.
• Process incoming and out-going registered, insured and certified mail, completing and or maintaining associated forms and receipts daily.
• Maintain SharePoint electronic filing system, reference material, program documentation and transmittal of outdated records to be shipped to the National Records Center.
• Ship equipment, supplies, records, or property to personnel and facilities Nationwide utilizing U.S.P.S. and other shipping vendors as directed by the COR.
• Maintain security and cleanliness of mailroom daily
• Daily on-site Office Support to the Kansas City, MO Regional Office and support to other OIG office locations on an as-needed basis.
• Coordinate administrative support services required for office support such as escorting contractors for repairs to the facility, coordinating pickup of shredding, coordinating with Information Technology Division to escort vendors to repair or replace office machines, (e.g., copy machines, etc.).
• Ensure OIG Office is in working order, inspecting daily for cleanliness and to ensure all services are available.
• Maintain inventory of available office space in the assigned office.
• Assist the Space Branch Chief in maintaining seating charts and office assignments as needed.
• Assist customers with Conference room setup as needed.
• Ensure any installed equipment is operational, such as supplemental cooling systems, storage equipment, locks, doors, conference room equipment, and training room equipment.
• Coordinate with other OIG offices to update the OIG employee location and Telephone Directory monthly.

Other potential duties:

• Create UPS labels for customers and maintain shipping records. Assist customers with shipping issues, as needed.
• Assist with locating lost packages and submit claims for lost or damaged packages as necessary on behalf of the OIG.
• Receive deliveries (USPS, UPS, FedEx, local deliveries, freight, etc.), log tracked shipments, and distribute to the intended recipients.
• Reconcile statements.
• Print postage as needed, including mass-mailing support as required.
• Maintain and organize stock of shipping supplies.
• Monitor and fill paper, or replace toner(s) in the Xerox copiers.
• Monitor shredder, empty and replace bags.
• Organize and maintain supply closet.
• Answer doorbell, escort visitors, vendors, contractors, or GSA in the suite
• Travel to other facilities to conduct property inventory, shipments, or excessing of equipment.
• Input excess items into The General Services Administration system for managing excess property (GSAXcess) and track through excess process (federal, state, non-profit, computers for learning, public auction).
• Coordinate for pick-up or delivery of excessed items to appropriate recipients for the office, or facilitate coordination with staff at other locations.
• Complete property transfer or destruction documentation.
• Assist with preparing records for submission to NARA.
• Request records from NARA in ARCIS.
• Initiate purchase requests/requisitions for supplies as directed by COR
• Public Trust and background check required.
• **Prior government experience a plus**

Job Types: Full-time, Contract

Pay: $17.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Do you have practical knowledge of grammar, punctuation, and spelling, as well as organizational requirements on style and format?
• Do you have experience escorting vendors and maintaining site security?

Education:

• High school or equivalent (Required)

Experience:

• Shipping & receiving: 5 years (Required)
• Microsoft Office: 3 years (Required)
• UPS Campus Ship: 2 years (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: In person