Shared Services Associate

Bazooka is seeking a Shared Services Associate to join our finance team on a full-time basis.  This person will report directly to Dir. of Shared Services to assist in all invoicing, collections and payment initiatives for the organization.

With iconic brands including Ring Pop®, Push Pop®, Bazooka® Bubblegum, & Juicy Drop®, BCB is one of the leading manufacturers & innovators of non-chocolate confections in the US.

Primary Responsibilities

Accounts Receivable

• Maintain accounts receivable customer files, including set-up of new customers
• Responsible for issuance of customer invoices
• Maintain and provide reporting on outstanding Accounts Receivables balances as required
• Verify validity of account discrepancies (such as short pays, deductions, promotions, etc.) by obtaining and investigating information from sales, customer service departments, brokers, customers and other 3rd party companies
• Manage cash application making sure all cash receipts are applied properly and on timely basis
• Compile information as needed to assist with monthly and annual financial reporting obligations
• Assist with the monthly and yearly close process

Accounts Payable

• Review and verify invoices for accuracy.
• Process invoices for payment in a timely manner.
• Respond to vendor inquiries and resolve any discrepancies in billing and payments.
• Scan all invoices and support information into the accounting software
• Create and maintain a monthly list of recurring vendor accounts that must be paid and ensure all invoices are received and entered each month

Other Related Responsibilities

• Assist in reconciling accounts on a timely basis
• Responding to inquiries from vendors and customers
• Support automation projects to improve productivity, accuracy and efficiency
• Other duties as assigned

REQUIREMENTS:

• Must be proficient in Excel and other Microsoft office applications  
• Experience with Oracle ERP preferred
• Creative problem solver with outstanding oral and written communication skills
• Ability to work collaboratively in a team-oriented environment
• Strong organizational skills and attention to detail
• Strong interpersonal skills
• High integrity, independent and individually motivated

MINIMUM QUALIFICATIONS:

• A bachelor’s degree in business administration, accounting
• 2 years+ of experience performing Accounts Receivable responsibilities at public or private organizations

JOB DEMANDS:

• Must be able to sit and use a computer keyboard for extended periods of time
• Happy and willing to travel as necessary
• Must willing to work from office 3 days a week (Tues through Thurs)
• Must have flexibility and willingness to participate in the work processes of a global organization, including conference calls scheduled to accommodate time zones.

KEY CONSTITUENTS:

• of Shared Services
• Assistant Controller
• Operational Leads

The policy of The Bazooka Companies, Inc. is to provide equal employment opportunities (EEO) to all applicants for employment and all employees without regard to race, color, religion, sex, sex stereotyping, pregnancy, sexual and reproductive health choices gender, gender identity or expression, the status of being transgender, gender stereotyping, sexual orientation, status as a victim of domestic violence, national origin, ancestry, age, mental or physical disability, genetic information, medical condition, marital status, military or veterans status, citizenship status, or any other classification protected by applicable federal, state, or local law and to affirmatively seek to advance the principles of equal employment opportunity.