Senior Services Program Specialist 3 - Senior Services - Kanawha Co.

ASSIST THE DIRECTOR OF MEDICAID OPERATIONS IN ALL ASPECTS OF HIS/HER JOB. THE EXECUTIVE ASSISTANT PERFORMS ADMINISTRATIVE AND TECHNICAL DUTIES RELATED TO DEPARTMENT MEETINGS, AGENCY REPORTING FUNCTIONS AND VERBAL AND WRITTEN COMMUNICATIONS. THIS POSITION ASSISTS THE DIRECTOR IN OVERSIGHT OF TWO STATEWIDE PROGRAMS IN ADDITION TO PERFORMING ADMINISTRATIVE DUTIES FOR THE MEDICAID UNIT. THE EXECUTIVE ASSISTANT MUST BE KNOWLEDGEABLE IN BOTH STATE AND FEDERAL PROGRAM POLICIES AND RESPOND TO INQUIRIES FROM SERVICE PROVIDERS AND THE PUBLIC REGARDING MEDICAID AND THE BUREAU FOR MEDICAL SERVICES (BMS)/BUREAU OF SENIOR SERVICES (BOSS) POLICIES. THIS POSITION ALSO PROVIDES BACKUP FOR MEDICAID UNIT EMPLOYEES. ESSENTIAL DUTIES: SCHEDULE, INVITE PARTICIPANTS AND HOST ALL VIRTUAL MEETINGS INVOLVING BOSS; FOR IN-PERSON MEETINGS: SECURE VENUE, MEETING SPACE, AUDIO/VIDEO EQUIPMENT, FOOD AND BEVERAGES. OVERSEE PARTICIPANT REGISTRATION FOR ATTENDEES, MAINTAIN ATTENDEE LIST/SIGN-IN SHEETS. COMPLETE BOSS HOSPITALITY FORM, INCLUDING BACKUP, REQUIRED TO ACCOMPANY INVOICE FOR PAYMENT; REVIEW AND DISTRIBUTE REPORTS FOR MONTHLY CONTRACT MANAGEMENT MEETINGS WITH BMS; ASSIST WITH MAINTAINING ALL ADW AND PERSONAL CARE PROVIDER SELECTION FORMS AND HAVE THEM POSTED TO BOSS WEBSITE; MONITOR MEDICAID UNIT INFORMATION ON BOSS WEBSITE - UPDATE AS NEEDED; ATTEND, AT A MINIMUM, MONTHLY ADW/PERSONAL CARE CONTRACT MEETINGS, PROVIDER CALLS AND QUARTERLY QUALITY ADVISORY COUNCIL MEETINGS AND RECORD MINUTES FOR ALL. DISTRIBUTE MINUTES TO APPROPRIATE STAFF; ASSIST WITH CERTIFICATION OF NEW ADW AND PERSONAL CARE PROVIDER AGENCIES; TRACK AND PREPARE PURCHASE ORDERS FOR MEDICAID UNIT SUPPLIES; OVERSEE/MAINTAIN RECORDS OF MEDICAID EQUIPMENT/INVENTORY; OVERSEE AND TRACK REQUESTS TO WV OFFICE OF TECHNOLOGY; PROVIDE TECHNICAL ASSISTANCE REGARDING BOSS PROGRAMS TO SERVICE PROVIDERS AND PROGRAM INFORMATION TO MEMBERS; ASSIST WITH MAINTAINING THE DIRECTOR'S CALENDAR - ADDING MEDICAID EMPLOYEES' ANNUAL AND SICK LEAVE AND OTHER DATES, AS REQUESTED. CREATE DOCUMENTS, FORMS AND WORKSHEETS, AS REQUESTED; OTHER DUTIES AS ASSIGNED. DESIRED SKILLS: SELF-STARTER PROFICIENT IN GOOGLE WORKSPACE, MICROSOFT OFFICE, ADOBE ACROBAT, SURVEY MONKEY AND OTHER COMPUTER SYSTEM PLATFORMS. EXCEPTIONAL COMMUNICATION AND INTERPERSONAL SKILLS. EXCEPTIONAL TIME MANAGEMENT AND ORGANIZATIONAL SKILLS.

Click The APPLY Link To Apply Online.

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure your application is detailed and complete. You MUST complete ALL parts of the application, including the Work Experience section.

ATTENTION: Applicant must verify post high school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the closing date of the posting, if not previously verified. If you are claiming Veterans preference, please submit "MEMBER 4" form and/or your VA Letter. Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact that information before submitting it to the Division of Personnel.

Please attach documents to the online application before submitting it. Or, you may email it to: applicantservices@wv.gov or by mail to: WV Division of Personnel, 1900 Kanawha Blvd. E., Building 3, Suite 500, Charleston, WV 25305.

This announcement is for one or more specific vacancies and only applies to the location(s) indicated. Your application will remain active for this job for 180 days or until the job is filled. Application for this job does not automatically qualify you for other positions. Be sure to submit your application for each position of interest. To receive an email notice anytime jobs in this or other categories are posted, you may choose to complete a Job Interest Card from the slide-out menu located at the top left of our Job Opportunities page.

Training: Bachelor's degree from an accredited college or university.

OR

Substitution: Additional experience as described below may substitute for the required training at the rate of one (1) year of experience for every thirty (30) semester hours of training.

AND

Experience: Six (6) years full-time or equivalent part-time paid experience in a program area which requires application of state and federal laws and/or guidelines.

OR

Substitution: Graduate coursework from an accredited college or university may substitute for the required experience at the rate of fifteen (15) semester hours of training for every one (1) year of experience.

****DETAILS OF RELATED EXPERIENCE MUST BE SHOWN IN THE WORK EXPERIENCE SECTION OF YOUR ONLINE APPLICATION*****

Employment Type: Full-Time Permanent