Senior Reporting & Data Analyst (Multiple Vacancies)

Job Title:Senior Reporting & Data Analyst (Multiple Vacancies)
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57542
Department

University Business Administrators - Facilities

Responsibilities

This position will report to FSU Facilities’ Senior Director of Finance, the Senior Reporting & Data Analyst is responsible for developing standard and ad hoc reports from financial and payroll/HR systems (Omni) as well as other systems such as AiM (our work order management system) and SpearMart (Procurement - JAGGAER). This position requires the ability to understand various datamarts and have the ability to document, create, analyze, and present reports to Facilities leadership for assistance with data driven decision making. In addition, as part of the Business Service Center, they will also provide support for all financial and budgeting responsibilities and assist with maintaining accurate data in AiM, requiring collaboration with IT service center team members. They will work independently with minimal supervision as well as coordinate their activities with other team members. They are expected to provide excellent customer service and understand the unique operational contexts and reporting needs of all departments within FSU Facilities. This position will also independently identify and assist with solving issues and have responsibility to follow-up as needed with the appropriate individual or office for resolution.

FSU Facilities has over 700 employees responsible for the University’s building services, building maintenance and repairs, grounds, utility production and distribution, small projects and maintenance projects and all skilled mechanical, electrical and plumbing (MEP) and building trades. FSU Facilities is led by the Associate Vice President for Facilities (AVP). The Senior Director of Finance reports directly to the AVP.

• This position will need to understand the content and functionality of Omni Financial System (PeopleSoft), SpearMart (JAGGAER), and AiM (AssetWorks) and how they relate to each other. Responsible for all data including Fuels, Work Orders, Costs etc. Responsible for Analyzing and formulating data from various systems; provide timely data analysis to key stakeholders. Assists and identifies areas of inefficiencies. Identifies, suggests, and drives continuous improvement process efforts to achieve efficiency and increase customer service; works with others to define and implement best practices.Provides insight to programmatic changes to streamline financial operations.
• Prepares timely: daily, monthly, quarterly, and annual financial reports on budget versus actuals, revenue and expenses, position control, and other pertinent reports that provide the AVP and Senior leaders with critical information to effectively manage the FSU Facilities. Assist the Sr Director of Finance with responsibility of financial accounting and fiscal record-keeping practices in accordance with standard accounting and University practices. Assist in the development and management of system documentation including but not limited to functional specifications, business processes and solution analyses.
• Conduct needs analyses for data and reporting for all Facilities management; serve as a liaison between users, software vendors, finance systems, and IT. Assist with the Facilites annual budgeting process and reports progress to users, colleagues, and management through formal written and informal verbal communications. Provide functional and analytical support for AiM and its interfaces with Omni (PeopleSoft), Monitors Omni (PeopleSoft) system and perform analysis that supports accurate financial and statistical data reporting to the AVP and senior leadership.
• Perform related duties as required.

Qualifications

Bachelor's degree and four years of accounting-related experience; or a high school diploma/equivalency and eight years of experience in the same.
(Note: or a combination of post-high school education and accounting-related experience equal to eight years.)

Preferred Qualifications

• Bachelor’s or Masters degree in finance, accounting, management or a related field and four to five years of related experience, or equivalent combination of training and experience.
• Demonstrated abilities in user training, systems analysis, and report writing.
• Experience with budgeting, personnel, and facilities systems and processes.
• Demonstrated experience with Excel including using macros and pivot tables.
• Demonstrated skill in budget analysis, financial analysis, and financial reporting.
• Knowledge of accounting for higher education, state and federal regulations governing revenue, expenditures, and cost analysis.
• Experience working within higher education, not for profits, or government.
• Demonstrated ability in analytic reasoning and problem solving.
• Excellent interpersonal skills, with demonstrated ability to work effectively with department staff and the University community.
• Experience using PeopleSoft or similar financial reporting and accounting tool.
• Experience in AiM AssetWorks or similar work order tool.
• Training in or experience creating customized reports in previously mentioned or similar reporting tools.
• Experience with data warehousing techniques.
• Highly organized with the ability to work on multiple projects concurrently.
• High level of leadership, motivation, initiative, and independence.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Considerations

This is an A&P position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.