Senior Payroll Specialist- Archkey/Parsons Electric

Senior Payroll Specialist

This position is based in our ArchKey/Parsons Electric office in Minneapolis, MN

About the company

ArchKey Solutions is a Top 10 National Electrical Contracting company. Our teams work on large, sophisticated projects across the United States. When you work with ArchKey or any of our regional divisions, you join an expansive network of resources, experts, and innovators. More than a bright future, ArchKey Solutions offers positions with a stellar today. We are a lifestyle employer, providing flexibility, great pay, and strong benefits allowing you to live your best life at and away from work.

About the position

As the Senior Payroll Specialist, you will be responsible for efficient, effective, accurate and timely data entry, payroll processing and report generation. The Senior Payroll Specialist audits and submits union benefit payments, responds to questions and provides issue resolution assistance daily, and provides training and mentoring to team members.

Day in the life

• Advises, mentors, trains, and supports payroll staff as needed. May assist in department coordination and workflow management in the payroll manager's absence.
• Manages employee payroll master data, including the determination of appropriate classification and accounting of employee earnings as well as the determination of appropriate tax jurisdictions and sufficient documentation/authorization of deductions per applicable federal and state laws and collective bargaining agreements. Updates system data as needed.
• Obtains and enters accurate and timely HR information and payroll data into the payroll system and submits appropriate files to the bank promptly. Analyzes and inputs timecard data to computerized payroll system. Maintains confidentiality of all Company, employee and/or customer data and sensitive information.
• Ensures employee wages are paid in accordance with all applicable collective bargaining agreements. Updates collective bargaining agreements as applicable and accurately maintains current rates in the payroll software.
• Ensures compliance with and follows controls to achieve an error free payroll and detects any discrepancies before they appear on an employee's check or impact payroll. Actively seeks assistance to resolve or report problems when necessary.
• Responds in an accurate and timely manner to all management and employee inquiries. Investigates complex problems and identifies, recommends, and implements continuous improvement initiatives and best practices to improve payroll processing and efficiencies and to enhance the employee experience. Leads initiatives for productivity and service-level improvements.
• Tracks and submits certified reports to ensure compliance for prevailing wage jobs. Audits and submits assigned monthly union reports and other reports as requested. May coordinate audit requests to follow up and address specific questions from auditors.
• Scans and archives or files payroll-related documents, following all Company approved policies and procedures for document handling and retention.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company's core values and meet or exceed the customer's expectations.

Minimum Qualifications

• Associate degree or equivalent experience in business administration, accounting, or a related field. Certified Payroll Professional (CPP) certification preferred.
• Minimum 3-5 years of work experience in payroll processing. Knowledge of the construction industry is a plus.
• Experience using payroll software and systems, preferably eCMS software systems. Expertise in Microsoft Office software applications, specifically Excel.
• Leadership training and experience managing people or reviewing the work of others preferred.
• Experience working with confidential information and maintaining security of information as required. Demonstrated high level of integrity and dependability.
• Superior analytical and mathematical skills. Strong independent problem-solving skills and high detail orientation.
• Strong team player, with a high level of professionalism and effective collaboration, organizational, prioritization, interpersonal, and relationship-building skills. Strong coaching, training, and mentoring skills.

ArchKey Solutions is an Affirmative Action, Equal Opportunity Employer: M/W/Vets/Disabilities.

Our commitment to Diversity, Equity, and Inclusion is an important aspect of our culture.

Every person is welcomed ● Every person is included ● Every person is valued