Senior Manager, Project Delivery

Senior Manager,Finance Contracts and Administration, MOMENTUM Malawi

About Palladium:

Palladium is a global company working to design, develop anddeliver positive impact on the lives and livelihoods of people around theglobe; broaden access to health, water, power, and infrastructure; buildenduring, sustainable, and transformative institutions and market systems toaddress global challenges; and conserve the natural world. We operate in over90 countries and have a workforce of 4,000 talented, motivated, and diversestaff of all religions, races, languages, and gender identities. 

This Opportunity:

Palladium is seeking a Senior Manager, Finance, Contracts andAdministration to support our work on USAID-funded Malawi MOMENTUM Tiyeniproject. This project focuses on reducing maternal, newborn, and childmorbidity and mortality through integrated and improved access and quality ofhealth service delivery. The project uses an approach grounded in thelocalization and institutionalization of high-impact health interventions andhealth system strengthening across 5 districts and 2 government to government (G2G)technical assistance programs. These goals will be achieved through four intermediate results (IR's):

• Intermediate Result 1 - Access to and use of quality information, health services, and interventions scaled-up and sustained.
  
• Intermediate Result 2 - Capacity of public and private institutions, local organizations, and providers to deliver quality MNCH/FP/RH/nutrition, WASH, and malaria services improved and institutionalized.
  
• Intermediate Result 3 - Adaptive learning and use of evidence in MNCH/FP/RH/nutrition, WASH, and malaria programming through sustained technical leadership increased.
  
• Intermediate Result 4 - Cross-sectoral collaboration and innovative partnerships between MNCH/FP/RH and non-MNCH, FP/RH, nutrition, WASH, and malaria organizations increased.
  

In addition to Palladium, the MOMENTUM Consortium consists of Savethe Children, The Evangelical Association of Malawi, Pakachere, Parent ChildInitiative (PACHI), and The Family Planning Association of Malawi.

Location and Compensation:

The position is based in Palladium's Washington D.C. office.

For our prospective employees in the United States, please notethat the full-time equivalent annual base salary for this position is expectedto range from $130,000 to $138,000 , and successful candidates may also beeligible for additional, variable incentive compensation dependent on the role.For part-time employees, the salary will be prorated based on the actual numberof hours worked.

Please be advised that a final salary offer will be based onvarious factors, including but not limited to your qualifications, education,experience, skills, seniority, performance, and Palladium's business ororganizational needs.

If you have any questions or concerns regarding the compensationfor this position, please do not hesitate to reach out to us. We value yourinterest in our company and appreciate the opportunity to discuss thisopportunity with you.

You and Your Career:

If you are a problem-solver, go-getter, and leader, and you haveexpertise in project management and finances/administration, perhaps experiencewith construction, along with an interest in family planning, maternal andchild health, health systems and Malawi, then we are interested in hearing fromyou. 

We are a learning organization and provide growth opportunitiesfrom the start.  We pride ourselves on giving you the freedom, resources,and guidance to chart a fulfilling career!

Reporting and Supervision:

• Malawi MOMENTUM sits in the Global Health Practice. The Senior Manager will report to the Project Director
  
• The Senior Manager will supervise a Senior Associate, Project Delivery also working on MOMENTUM and provide guidance to an Associate
  
• Internally the role will be required to liaise closely with other Project Delivery staff on the projects in the US and in-country project staff, as well as the corporate business services team, Process Excellence Hub, health subject matter experts and other units within the Americas Regional Business Partnership
  
• Externally the role will liaise with suppliers
  

PrimaryDuties and Responsibilities: 

• Lead planning and management of project start-up and closeout in partnership with the Project Excellence team
  
• Serve as the primary liaison between corporate services, Senior Managers, Project Delivery, the Compliance and Project Excellence Hub and the project
  
• Support corporate registration in-country and ensure all legal and financial requirements are met and maintained for the entity and project
  
• Prepare and maintain project specific components of the project management manual
  
• In collaboration with the Compliance and Project Excellence Hub and corporate services, provide training and guidance to project staff on and ensure compliance with company policies and client rules and regulations (covering as required risk management, project planning, human resource management, monitoring, reporting, finance, procurement, logistics, IT, communications, audit support and all other project managements matters)
  
• Establish project offices and office infrastructure; facilitate field office leases
  
• Participate in the development and monitoring of project work plans, tracking project deliverables and monitoring project delivery against spending forecasts
  
• Support the development and presentation of internal and external reporting (i.e., quarterly Internal Project Reviews (IPRs), CPARs, SF-425, project risk assessments, annual reviews, and client deliverables, and reports listed in the monthly PMU calendar)
  
• Ensure project issues and risks are logged, monitored, reported on, managed and mitigated; escalate risks and issues to practice, project, or Risk Management, as required
  
• In collaboration with Risk Management, conduct periodic compliance checks on processes and internal controls, and lead internal reviews as requested
  
• Ensure all corrective actions for assigned projects are implemented and report back to confirm their completion via the risk portal
  
• Serve as a point of contact with service providers and address contractual matters as required
  
• Develop project subcontractor, grants management, and procurement procedures compliant with internal and client rules and regulations
  
• In collaboration with C&C, support planning for and implementation of construction-related activities
  
• Regularly monitor quality of field procurement; ensuring compliance with company anti-corruption and due diligence processes
  
• Report monthly on the status of partner budgets, invoicing, and grants
  
• Work closely with the Security Team on planning and coordination for project needs, as required
  
• Contribute to technical assistance through reviews, engaging in work planning and discussions with the field team, etc. to build skills with the goal of taking on a more senior role, such as director of Project Delivery or a functional area
  

Agreement andClient Relationship Management

• Monitor 2CFR200 and ADS303maa compliance of the project; including agreement action requests (for example travel, personnel additions/changes, partner, grant, budget realignment, etc.)
  
• Liaise with C&C to communicate with contracting and agreement officers or other client representatives on any matters that make legal or financial commitments for Palladium
  
• Develop, manage, and support agreement amendments as required
  
• Obtain Agreement Officer Representative (AOR) approvals for major procurements, subawards and subcontracts
  
• Liaise with and respond to requests from clients in conjunction with the project's director including providing or giving inputs on reporting
  
• Support project advocacy with internal and external stakeholders
  

FinancialManagement

• Ensure company policies for financial management are implemented and are compliant with the client rules and regulations
  
• Ensure that project levels of delegated authority issued are in accordance with Palladium's Expenditure Approval and
• Signature Authority Policy and Guidelines, Delegation of Authority portal, and manage the process for higher-level approvals as required
  
• Collaborating with Financial Management establish project charge codes, ensuring they meet client and project requirements for cost allocation, monitoring and evaluation, and reporting
  
• Collaborating with Treasury, facilitate project bank accounts set-up with appropriate company and project signatories
  
• Ensure the project financial calendar is adhered to including monitoring, reconciling, and reporting expense advances monthly
  
• Leads monitoring budget progress against forecast as one metric to track project progress against its work plan; proactively seeks to solve shortages or overages against the frozen forecast as needed
  
• Review monthly Funds Transfer Requests (FTRs) to ensure they reflect budget progress and forecasting and seek approval for them as needed
  
• Review cashbooks / field vouchers and ensure supporting documentation is complete
  
• Coordinate service providers and approve (or obtain approval for) work orders and invoices; ensure the accuracy of client invoices (including monthly, milestone and performance based invoices)
  
• Support the external audit process (on an as-needed basis) and ensure retention of project records is compliant with company and client policy
  

Human ResourceManagement and Recruitment

• Oversee project human resource planning, recruitment, contracting, and coordinating inputs from the company's HR and Talent Acquisition teams
  
• Working with associate(s), maintain project data on relevant HR systems for short-term and long-term staff and consultants
  
• Lead the mobilisation and demobilisation of all international staff (short-term and long-term) including contracting (in coordination with HR) and travel management
  
• Serve as primary supervisor to one or more Associate(s), Project Delivery, or Senior Associate(s), Project Delivery
  
• In conjunction with the PMU, the Project Director, Chief of Party and/or Director of Finance and Administration, engage in employee onboarding and training, educating new staff on policies, procedures, tools, and Palladium's culture
  
• Actively monitor, review, correct, and provide feedback on all supervisee's work products, providing additional training and support where necessary
  
• Take a proactive role in staff development, including working with supervisees to identify professional development opportunities, and holding monthly coaching sessions to advise them on project management best practices, core competencies, and general work skills and behaviors
  

BusinessDevelopment / Other

• Contribute to company growth by supporting well-managed projects, ensuring Palladium is seen positively by clients for consideration in future business development
  
• Participate in capture planning, providing inputs on implementation requirements
  
• Provide input and support business development of the company as required
  
• Complete other duties as assigned
  

KeyCompetencies Required:

• Excellent communication and negotiation skills
  
• Excellent leadership, representation and organizational skills
  
• Ability to build a strong team and client relationships
  
• Ability to foster successful partnership approaches and relationships among a variety of organizations/institutions
  
• Successful track record in delivery of complex programs
  
• Strong focus on systems, impact and results
  
• Strong technical track record relevant to the project
  
• Strong writing and presentation skills as well as attention to detail and quality
  
• Strong management skills to mentor, coach, lead, develop and evaluate employees
  
• Ability to manage personnel and achieve results across a matrixed management structure
  
• Financial acumen and the ability to interpret and analyze financial reports
  

ProfessionalExpertise/Competencies Preferred:

• Experience working in the international development sector
  
• Prior experience with USAID contracts or cooperative agreements is helpful
  
• Prior experience with supporting construction activities on USAID-funded projects
  
• Excellent English language communication skills and fluency in international languages
  

Equity,Diversity & Inclusion - Palladium is committed to embedding equity, diversity, andinclusion into everything we do. We welcome applications from all sections ofsociety and actively encourage diversity to drive innovation, creativity,success and good practice. We positively welcome and seek to ensure we achievediversity in our workforce; and that all job applicants and employees receiveequal and fair treatment regardless of their background or personalcharacteristics. These include: (but are not limited to) socio-economic background,age, race, gender identity and expression, religion, ethnicity, sexualorientation, disability, nationality, veteran, marital or Indigenousstatus. 

Shouldyou require any adjustments or accommodations to be made due to a disability oryou are a neurodivergent individual or for any other circumstance, please emailour team at accessibility@thepalladiumgroup.com and we willbe in touch to discuss.

Safeguarding - We defineSafeguarding as "the preventative action taken by Palladium to protect ourpeople, clients and the communities we work with from harm". We are committedto ensuring that all children and adults w...