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Senior Legal Secretary (Portuguese Speaking) - Hybrid
Description
The Legal Secretary will demonstrate secretarial and administrative competencies to the highest level. You will provide first-class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, and others as assigned within the corporate practice group.
Responsibilities:
- Undertakes support of local practice group tasks and requirements
- Good knowledge of specific practice group activities/objectives (e.g.
- Document preparation for urgent jobs specific to the local market
- Client intake (e.g. AML, engagement letters)
- Strategic Liaison with E2E services ensuring full utilization and co-ordination of services at all times, reviewing materials as needed before sharing with attorneys
- Navigate Service Now for various tasks including document services (typing, formatting), resolution of IT-related issues, access to basic financial reporting metrics (SAP)
- Support junior team members, new secretarial staff, and secretarial manager with ad-hoc-focused activities
- Attend meetings, take notes, and follow up on action items
- Proactive complex diary management, call handling, and meeting organization
- Support client activities and requirements in a proactive manner (first contact, resolve basic queries)
- Demonstrates high competency of practice group and deliver up-ward management to the highest standard
- Collates and provides feedback with solution orientated mind-set
- Manage emails and in-box, assist with email filing into iManage
- Support junior secretarial staff, mentoring/budding
- Provide complex travel management support
- Expert Billing support at all levels (e.g. WIP review, sending final invoices, collections management, accruals, etc.)
Skills and Experience:
- Strong knowledge and experience within the corporate practice area
- Extensive experience working in a legal sector or other professional services environment
- Has advanced and specialized expertise, typically developed through a combination of job-related training and considerable work experience within a number of different practice and functional areas
- 'Can-do' attitude, demonstrates proactivity and takes the initiative
- Consistently demonstrates secretarial competencies to the highest level in all areas
- Ability to manage complex diary and calendar management activities
- Strong document management skills
- Exhibit passion for collaborating with internal clients and stakeholders
- Strong technical skills, including proficiency in all software packages (Word, Excel, Outlook, PowerPoint, Access, Teams)
- Excellent communication skills, both written and verbal
- High-level organizational skills
- Understanding of the importance of Client Service
- Identify and proactively develop knowledge and skill gaps
- Ability to handle complex activities and are solution orientated
- Leads by example (role model)
- Exercise independent judgement - Ability to escalate issues effectively
- Seek to enhance and self-develop
- Able to communicate in Spanish & Portuguese are a plus
PrideStaff is a national staffing organization, delivering innovative solutions to the challenges employers face every day. Over the years, PrideStaff has been a consistent industry leader, developing technology and service processes that allow our organization to deliver superior performance. With locations across the United States, we're well positioned to partner with clients and candidates to ensure a successful match of employee talent with customer needs. When it comes to your success, we leave nothing to chance!
Our Mission: Consistently provide client experiences focused on what they value most.
Our Mission: Consistently provide client experiences focused on what they value most.
