Senior Fiscal Services Specialist

POSITION TITLE: Senior Fiscal Services Specialist

GENERAL STATEMENT OF RESPONSIBILITIES:

This FLSA Non-Exempt position is responsible for the management of HUD fiscal records and assisting the Finance Director in the management of cash receipts and disbursements for the Eastern Shore Community Services Board (ESCSB). The incumbent also maintains all accounting records and prepares financial statements (GAAP) for Mendisadd, ARC House, Inc., and SILA Corporation.

The incumbent reports to and receives supervision from the Finance Director. In carrying out position responsibilities, the incumbent performs in accordance with established ESCSB policies and procedures and mandated wage/tax laws, demonstrates initiative, exercises sound judgment, maintains confidentiality of information, and sustains effective working relationships.

MAJOR DUTIES:

Maintain and review automated general ledger and other fiscal records for Mendisadd, ARC House, Inc. and SILA Corporation;

Enter and post all ESCSB non-consumer related deposits;

Enter and post all ESCSB non accounts payab;e disbursement transactions;

Enter and post any other transactions for ESCSB to ensure that the financial statements are presented in accordance with GAAP. Including but not limited to depreciation, prepaid assets, accounts receivable and misc bank transactions.

Prepare, file and pay monthly sales tax reports.

Reconcile checking accounts of residential consumers;

Reconcile ESCSB Bank statements to the General Ledger for approval by the Accounting Manager;

Coordinate and supervise all fiscal aspects related to HUD to include preparing the monthly HUD rent and housing assistance payments;

Maintain liaison with treasurer of ARC House, and SILA Corporation;

Prepare and maintain recertification for residents of HUD projects, and SILA Corporation;

Maintain vendors to ensure compliance for 1099 reports and prepare forms 1099s and 1096s for Mendisadd, Inc. and Sila Corporation

Maintain vendor files as well as all permanent property files to ensure that all major projects and warranties are readily available.

Maintain general ledger for Mendisadd, Inc. and SILA Corporation, to include preparing monthly bank reconciliations by the 25th day after the month ends and preparing monthly financial statements for the Finance Director review no later than 15th day after the month ends; maintain daily cash balance for review by Finance Director;

Perform surprise cash audits for all change and petty cash funds no less than quarterly. Prepare training materials for front desk staff in regards to handling cash and assist with training personnel.

Maintain and manage a comprehensive list of all contracts and related terms. Ensure that all contracts are renewed on a timely basis.

Assist Accounting Manager with preparing for outside audits;

Input all year-end audit adjustments for Mendisadd, Inc. and HUD into general ledger system and maintain backup copy of fiscal year detailed general ledger; and

Perform other job related duties germane to the ESCSB's financial management as assigned by the Finance Director and/or the Executive Director.

QUALIFICATIONS:

The incumbent should have position-related fiscal experience relative to HUD properties as well as experience assisting with general fiscal issues and possess the following knowledge, skills and abilities.

Knowledge of: Bookkeeping principles and procedures; general knowledge of Generally Accepted Accounting Principles (GAAP); HUD rules and regulations relative to client housing; fiscal reports required by DBDHS; payroll processes and procedures; computational arithmetic; over-time pay regulation requirements; automated accounting systems-CMHC, Peachtree, and HUD Rent Roll automated spreadsheets.

Skill (s) in: Maintaining accurate, neat and thorough fiscal records; preparing financial statements on both cash and accrual basis and using CMHC, Peachtree, and HUD software; monitoring the coding of expenditures in accordance with annual budget; reconciling all balance sheet liability accounts, HUD and grant reporting; and communicating effectively in written and oral form.

Ability (ies) to: Maintain fiscal records accurately, neatly, and in keeping with state and Board standards; prepare, process and disseminate payroll as a fill-in to the payroll specialist; maintain automated accounting systems for ESCSB, HUD, ARC, Inc.,SILA, Inc., and Mendisadd, Inc. in accordance with GAAP; assist in preparing financial statements on accrual basis monthly and annually; prepare quarterly and annual payroll reports with minimum guidance; assist in preparing quarterly reports to DBDHS; gather information for the annual performance contract; draft annual budgets; reconcile liability accounts as well as monthly bank accounts, and prepare HUD required forms and documentation.