Senior Controller - General Contractor

Premier Developing Services

DUTIES & ESSENTIAL JOB FUNCTIONS

• Develop & implement an accurate system to monitor all paperwork associated with our building projects contracts, change orders, AP/AR, invoicing, etc.
• Process Payroll, Quarterly reports, W2s and 940 etc., payroll tax deposits.
• Assist Project Manager with monitoring projects & change orders and making sure that they are on schedule and in budget
• Make sure all employee files are up-to-date & that new hires complete all necessary paperwork
• Generate cash flow reports & be responsible for bookkeeping using Quickbooks
• Generate reports using Microsoft Excel
• Schedule safety training for the crew and file all appropriate documentation for OSHA compliance
• Communicate with customers and vendors via email and phone
• Compile information to enter our building projects in competitions
• Manage company social media accounts (if this is an area of interest)
• Prioritize work and manage multiple moving parts successfully

• Create/Set up files for; customers, vendors, contractors, and employees.

• Work with Construction Managers to ensure the Customer Statement of Account is accurate.
• Monthly review the Customer Statement of Account for outstanding balances due and bill customers for any unpaid Change Orders.
• Routinely review all open POs/PPOs on jobs with Construction Manager/President.
• Maintain Depreciation/Amortization schedules and verify recurring entries monthly.
• Consistent with the ARH Accounting Manual and Chart of Accounts, generate accurate financial statements of the Franchise business.
• Post recurring entries
• Reconcile balance sheet accounts
• Create any new accounts as needed.

• Routinely review financials for accuracy.
• Close accounting period monthly.
• Maintain company health insurance/401k information for employees, if applicable.
• Prepare special reports as requested by President.
• Compile information for annual tax filings and licenses
• Compile information for annual general liability and workers compensation insurance audit information.
• Compile year-end audit material and tax information for outside accountants.
• Work with Vendors and Project Managers to resolve pricing differences on invoices and resolve any expense that does not have a Purchase Order.
• Perform all banking functions.
• Process all Accounts Payable.
• Input new vendor information into Accounts payable module per the completed New Vendor Package. This includes ensuring the vendor has submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
• Maintain certificates of insurance for General Liability and Workers Compensation annual audit.
• Ensure that all invoices and purchase orders are approved by appropriate personnel before being processed for payment.
• Print and assemble all checks with appropriate back up (invoices) and lien releases to be signed.
• Review subcontractor agreements and insurance expiration dates before releasing checks.
• Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks.
• Verify Vendor Federal ID/social security numbers for printing 1099's at year end.

QUALIFICATIONS

• Bachelor’s degree in accounting, finance, math or related field.
• Previous Construction knowledge is required.
• Excellent project management, analytical, interpersonal, oral and written communication skills.Ability to thrive in a dynamic team environment.

• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude.
• Dedicated to superior client service.
• Strong organizational and analytical skills with fanatical attention to detail.
• Proficiency in various computer programs and Microsoft Office software programs.
• Attention details & has good follow through
• Experience working in an administrative position in a construction office
• Computer savvy and proficient in Microsoft Office products
• Knowledge of bookkeeping and financial reports
• Committed to professional development