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Form of workJob Description
Senior Commercial Property Manager
Compensation: $72,000.00 to $101,000.00
Employment type: Full Time
Reports to: Director, Property Management
Key Relationships: Senior Executives, Development, Leasing, Asset Management, Finance & Accounting
Berman is a leader in property management and facility services. If you’re the kind of person who cares about growing your career and providing the highest level of quality services to the client properties that we work on, then you’re exactly the kind of person we’re looking for. We don’t just hire anyone at Berman; we are only looking for new team members who have the strongest work ethic, a deep sense of responsibility, a passion for succeeding and a willingness to always go the extra step in whatever task you undertake.
When you join Berman, you’re committing to making a difference in everything you do while working on our team. We make a commitment to you too – helping you embark on a career with a path to strong growth and constant support in your path to higher career levels!
Founded in 2006 in Orlando, FL Berman has become a respected leader in the Property and Facility Services markets that we operate in. We work every single day on many millions of square feet of commercial and other types of properties. We provide every service needed to run, manage and beautify our client’s real estate assets. Our employees come first at Berman, our belief is that if our employees are happy, strongly supported and put in a position to succeed, then our clients will also be happy with our work that our employees provide on their assigned properties every single day. Berman cares deeply about the people we hire and ensures that growth is always on the horizon. If you put customers first, care passionately about what you do and are committed to working on a team that respects each other, then Berman is the right fit for your next career position.
Fundamentally responsible for the overall property management duties for the Berman Central Florida portfolio.
GENERAL RESPONSIBILTIES:
Duties and Responsibilities include but are not limited to the following:
Property Operations:
- Ensure properties are maintained in excellent operational condition.
- Work with site management team to ensure systems are properly maintained and tenant’s needs are addressed in a timely manner.
- Regularly inspects property to check quality of cleaning and landscaping, identify maintenance issues, and address all items of concern.
- Oversee property related service contracts and building staff. (landscaping, janitorial, site management)
- Responsible for assuring that capital projects are completed on time and within budget in cooperation with the construction group and/or third parties.
- Maximize the value of the assigned properties by finding methods to reduce costs and increase efficiencies of building systems and services.
- Responsible for assessing, developing and implementing short term, intermediate and long-term strategies which enhance value.
- Responsible for ensuring that property specific compliance requirements are completed including requirements of ground lessors, third party lenders and bondholders, as well as any other investor requirements.
Tenant & Customer Relations:
- Act as primary point of contact for tenants from lease execution to lease expiration.
- Provide new tenant orientation and ongoing enforcement of lease terms.
- Establish appropriate communication within tenant organizations to address administrative, leasing, and financial matters.
- Follow up with delinquent tenants and implement strategies to obtain payment on behalf of ownership.
- Ensure all tenant COIs are up to date for assigned properties.
- Track lease expiration dates and implement retention strategies for leases expiring in the next 18months.
- Manage tenant interface platform.
Financial Reporting:
- Prepare property business plan/budget and work with senior management to reforecast R&M and capital expenses as necessary.
- Provide monthly reporting to senior management regarding building operations and financial activity.
- Review all vendor invoices for accuracy and provide coding to Accounting to ensure each invoice gets charged to the correct property and GL code per the approved budgets for assigned properties.
- Complete annual property expense estimate and reconciliation process for assigned properties.
- Prepare proforma budgets for new properties that will be coming online within the portfolio.
- Review and assist Accounting with CAM Recs by property/tenant based on allocations.
- Maintain rolling 5-year forecast for capital renewal / capital improvement budget for each property.
- Ensure utilities are billed back to the tenants as required.
Risk Management:
- Ensure tenant and emergency contact lists are current for assigned properties.
- Implement emergency response plan at assigned properties.
Administrative:
- Competitively bid contracts for property services.
- Ensure documents are properly maintained on the Shared Drive.
- Ensure all tenant and vendor COI’s are up to date for assigned properties.
- Complete property inspection reports.
- Complete tenant move-in and move-out documentation.
- Coordinate tenant related services with site management team.
- Serve in leadership and supervisory capacity.
Supervisory:
- May supervise FM/PM/APM as office requires.
- Facilitate effective communication skills and direction.
- Provide direction and support to subordinates.
- Establish positive relationships with subordinates and other departments.
QUALIFICATIONS:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
- functions.
EDUCATION/EXPERIENCE:
- Seven (7) years of commercial/industrial property management experience required.
COMPUTER SKILLS:
- Proficient in Microsoft Office Working knowledge of MRI, Yardi or others.
- Experience in managing building systems – BAS, Security, Access Controls.
SKILLS REQUIRED:
- Excellent written and verbal communication skills.
- Strong financial/accounting skills.
- Strong lease administration knowledge/experience inclusive of commercial leases.
- Demonstrated knowledge of mechanical and building systems.
- Ability to adapt to changing priorities.
- Ability to supervise, direct, and mentor subordinates.
- Strong analytical and effective problem solving skills.
- Ability to work independently and effectively manage multiple tasks.
WORKING CONDITIONS:
- The position will work in a general office setting and may require local market travel up to 30% of the time based on organizational/business needs.
REFERENCES WILL BE CHECKED AND VERIFIED
CANDIDATE MUST HAVE THE FOLLOWING TO BE CONSIDERED:
- Clean criminal background.
- Successfully passing drug screening will be required prior to employment offer.
