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SalaryAt Wellesley, our mission is to deliver an outstanding liberal arts education
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
to women who will make a difference in the world. Our collaborative
community, comprising faculty, students, staff, and alumnae, is guided by
our shared values. We champion intellectual discovery and excellence,
uphold gender equality as foundational to progress, affirm diversity as
crucial to educational excellence, value connection and community, empower
individuals for social change, and commit to integrity and academic freedom
in our pursuit of knowledge. Join us in this transformative journey!
When applying for the position, please ensure a thorough review of the job
details. If you are an internal employee, kindly utilize the internal portal on
Workday for your application. Prepare a comprehensive resume/cv and cover
letter for upload. Acceptable formats for these documents are either PDF
(.pdf) or Word (.doc).
Job Posting Title
Senior Associate Director of Eventsand Experiences Job Description Summary
Admin Exempt Job Description
Founded in 1870, Wellesley College’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. Located just 12 miles west of Boston, Wellesley has a highly diverse and academically talented population of 2,400 women from all 50 states, more than 80 countries, and many social, cultural, and economic backgrounds.
Job Description
Reporting to the Director of Donor Relations, the Senior Associate Director of Eventsand Experiences leads strategic donor and alumnae programs that promote innovative and global engagement, inspire philanthropic commitments, and ensure outstanding donor and alumnae volunteer stewardship.
The Senior Associate Director will independently oversee a portfolio of high-quality, high-impact experiences, responsible for logistical planning (catering, AV/lighting, space set-up and diagramming, décor and design, vendor contracts, etc.), guest management, content creation, volunteer management, on-site execution, and post-event reporting for assigned experiences and events.
The Senior Associate Director will partner closely with the Wellesley College Alumnae Association on all-alumnae events across the country. Additionally, they will work with the senior staff on national and international engagement opportunities featuring the President, Provost, and other cabinet members.
The Senior Associate Director will provide training and support for staff responsible for event execution, ensuring superior customer service and flawless execution of work from all staff members and vendors supporting Development events. They will collaborate with partners within Development, in Communications and Public Affairs, and across the College to develop compelling content, design, and marketing collateral (both digital and print) and to effectively brand and market Events and Experiences. The Senior Associate Director must also build and maintain a strong working knowledge of Wellesley College branding and style guidelines.
Position Responsibilities
Event Planning 50%
- Develop and execute exceptional Events and programs for donors and alumnae, including special interest programming, presidential and senior leadership events, stewardship opportunities, and regional and international events to promote donor/alumnae engagement and the College’s priorities and programmatic initiatives at every level.
- Collaborate with Development and Wellesley College Alumnae Association colleagues and event leads across campus for different events. Coordinate efficiently and effectively with other offices (President’s, Communication and Public Affairs, President’s House staff, etc.) and individuals on campus who participate in and produce Wellesley College events.
- Serve as staff project manager for departmental initiatives with strong donor engagement components such as giving society Events and Campaign events.
Event Logistics 40%
- Work with on-campus service-providing departments and outside vendors concerning the provision of services for events, including audio-visual services, negotiating prices, executing contracts, hotel and travel accommodations, and overseeing activities to ensure that the services are fulfilled. Provide advance set-up for events.Prepare event briefings in collaboration with the research team and prospect managers. Communicate with faculty and administrators regarding their participation in and/or attendance at events, and coordinate schedules and travel accordingly. Coordinate with volunteers who may be acting as hostesses or are involved in the planning and preparation of an event.
- Manage the invitation and guest lists for all events, oversee production of related printed materials, and record event participation or relevant contact reports in the database. Provide oversight and staffing for and at events, including those development events hosted at the President’s House.
Other event duties as required 10%
- Identify and work with faculty, alumnae, and staff who will be asked to participate as lecturers, discussants, or other significant roles in the programs. Serve as the primary contact for these participants, providing orientation, training materials, and support.
- Work with Development, Wellesley College Alumnae Association, Communication and Public Affairs, and other College colleagues to oversee the production of development event-related collateral materials such as invitations, programs, signage, scripts, and other graphic material to enhance event goals.
- Utilize technology to improve the team’s work and seek opportunities for improvements. Leverage existing technologies such as Blackthorn, Affinaquest Salesforce, and MailChimp.
- Participate in team meetings, task forces, and committees as required. Back up other staff needs as necessary. Perform related duties as required.
Qualifications
- Bachelor’s degree strongly preferred
- 7-10 years of relevant experience or the equivalent combination of education and/or experience.
- Possess the ability to competently and calmly handle multiple concurrent tasks and shifting timelines and priorities.
- Must have excellent judgment and decision-making capability.
- Ability to hold the big picture while focusing on details.
- Ability to work as a team member and independently on projects.
- Technologically savvy with strong word processing and data management skills; experience with Google Suite and technology platforms such as Affinaquest Salesforce, Blackthorn, CVent, and Eventbrite.
- Ability to work nights and weekends when required. Able and willing to travel nationally and internationally.
- Other duties as assigned.
Other
- This position incorporates a flexible hybrid work schedule, and the College requires all employees must reside in New England.
Company Description
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.
- Competitive Compensation: Experience competitive wages ensuring your dedication is recognized and rewarded.
- Exceptional Benefits Package: Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
- Commuting and Transportation: Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
- Paid Time Off: Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
- Retirement Savings: Plan for the future with our retirement savings plan. Wellesley College contributes up to 10.5% towards your 403(b) plan for eligible employees
- Work/Life and Wellness: A hybrid work environment for select positions (additional details will be provided during the interview process), caregiving support through Wellthy, legal plan insurance, pet insurance discount and a variety of other resources including retirement planning, free onsite and virtual fitness classes and access to cultural and leisure activities throughout metro-Boston.
- Professional Development: Enhance your skills and explore growth opportunities through continuing training and pathways for growth within our supportive environment.
- Tuition and Education Benefits: Invest in your education with tuition benefits, and access resources to navigate student loan forgiveness, reinforcing our commitment to your ongoing learning.
- Campus Privileges: Enjoy free use of our state-of-the-art athletic and fitness facilities with onsite fitness classes, Library resources, and seize opportunities to attend diverse campus events that contribute to a vibrant community.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Worker Sub-Type
Administrative Time Type
Full time EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and Experiences. As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer, committed to the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60–1.4(a), 60–300.5(a) and 60–741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.
