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Form of workAuthority & Accountability: Authority as delegated by the Treasurer. Responsible for receivables, sales, various reconciliations, inventory/sales tax, cash receipt backup, cash management and property insurance oversight -- in accordance with Adventist Media Center and Support Services policy and objectives.
Essential Position Functions:
- Report directly to the Treasurer and assists with responsibilities in providing a variety of accounting services for the ministries
- Accounts Receivable
- Sales Accounting, Reconciliation & Inventory Support
- Inventory Software User Support
- Performs Various General Ledger Functions
- Reconciles Various Accounts
- Tracks and Manages Organizational Cash Flow
- Assists with Special Projects
- Corporate Credit Card Processing
- Fulfills Other Responsibilities and Duties as Assigned by the Treasurer.
Specific Position Functions:
- Accounts Receivable
- Oversees and manages monthly LifeTalk Radio billings
- Prints, reviews and distributes monthly aging reports
- Prints and distributes monthly billing statements
- Analyzes bad debt and adjusts allowance account
- Sales Accounting, Reconciliation & Inventory Support
- Sets up new ministry inventory items in inventory management software
- Imports daily transaction activity from inventory management software
- Records new inventory receivings for various ministries
- Assists with other inventory accounting functions as needed
- Assists ministries with problem solving and corrections
- Cross-trains and provides backup support for sales tax function
- Reconciles/clears credit card sales holding accounts
- Inventory Software and User Support
- Troubleshoots problems with orders, invoices, payments and sales tax
- Provide training and support to ministry customer service teams
- Assist ministry with year-end inventory audit processes
- Performs Various General Ledger Functions
- Posts and scans various journal entries
- Prepares investment income distribution worksheet and journal entry
- Prepares postings for investment accounts and donor advised funds
- Posts offering accrual journal entry
- Posts monthly NAD appropriations, offerings, other activity
- Other
- Reconciles Various Accounts
- Accounts receivable
- Cash exchange
- Inventory receivings accrual
- Unapplied order deposits
- NAD receivable/payable
- GC receivable/payable
- Year-end reconciliations
- Tracks and Manages Organizational Cash Flow
- Runs daily treasury management report from online bank portal
- Completes cash projection worksheet by entering information from check register and treasury management report
- Adjusts and analyzes future cash projection
- Recommends transfers to and from bank account
- Prepares journal entries as needed
- Assists with Special Projects
- Year-End Audit Preparation
- Account/Department Research & Reporting
- Corporate Card Processing
- Distributes monthly billing worksheets to ministries for coding
- Posts monthly electronic payment
- Imports completed billing worksheets, reconciling with electronic payment
- Assists with requesting/updating/terminating cardholders
- Troubleshooting
- Other Duties as Assigned
- Fulfills and/or approves ministry wire requests as needed
- Backup for cash receipts accounting
- Monthly retirement billing calculation and import
- Other duties as assigned
Position Specifications
- Qualifications, Scope, and Complexity of duties:
- Member in good standing in the Seventh-day Adventist Church
- Education: Bachelor's Degree in Accounting
- Experience: 5 years accounting experience
- Skills, scope, and complexity of duties:
- Necessary skills to sufficiently handle the job assignment include:
- Analytical and problem-solving skills
- General Computer Skills, Microsoft Word & Excel, Outlook
- Fluent verbal and writing skills
- Customer service skills
- Basic math computational skills
- Office machine skills, adding machine, copier, scanner, other
- Satisfactory job performance requires the ability to:
- Attend to details
- Solve problems independently and with others
- Adapt to change and new computer processes
- Enter data accurately and efficiently
- Create & run user friendly database queries
- Produce Excel reports
- Multitask frequently
- Ability to exercise discretion, independent judgment, make decisions, and assume responsibility
- Good personal relationship skills
- Understand or be willing to receive training on a continual basis
- Flexibility to adapt to urgent projects or unusual situations
- Necessary skills to sufficiently handle the job assignment include:
Interpersonal Relationships:
- In Media Center:
- Treasurer
- Department Directors
- Ministry Managers and their staff
- Support Services staff
- Principal Contact: Treasurer
- Working Conditions:
- General working conditions of an office
- Minimal Travel required
- Physical requirements: requires standing, walking, time at desk, reaching, climbing, and lifting (maximum of 30 lbs.)
- Statistics:
- 38 regular hours per week,
- May occasionally require variable hours and weekend work
- No special clothing or safety gear required
