Secretary To Boards/Commissions I (SR-16)

Serves as Secretary To a quasi-judicial board or commission established at the division level; records/takes and transcribes minutes of conferences, meetings, and public hearings; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished from that of Secretary to Boards/Commissions II in that the Secretary to Boards/Commissions I is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the division level; whereas, the Secretary to Boards/Commissions II is responsible for the performance of secretarial functions in support of a quasi-judicial board or commission established at the departmental level.The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Screens correspondence and other materials presented to the board and/or commission for consideration;
• Prepares and distributes agenda for board and/or commission meetings; gathers necessary reports and background data on maters to be covered and assembles supporting materials for board and/or commission meetings and public hearings;
• Records/takes and transcribes minutes of meetings, conferences and hearings;
• Prepares verbatim transcripts and minutes;
• Prepares subpoenas and notices of hearings;
• Prepares complaints, orders to show cause, findings of fact, resolutions, ordinances, etc.;
• Composes correspondence for the signature of the board and/or commission chairperson;
• Maintains files of report and correspondence pertaining to the program of the board and/or commission;
• Receives office callers and telephone calls, answering inquiries and giving information on board and/or commission policies and programs;
• Compiles statistics and data for reports as required by the board and/or commission;
• May assist in the preparation of the agency budget;
• May assist the Private Secretary as directed by the director;
• Performs other duties as assigned.

Training and Experience: A combination of education and experience substantially equivalent to graduation from high school including or supplemented by course work in typing or keyboarding and four (4) years of secretarial, stenographic or substantive clerical experience.
License Requirement: A current typing or keyboarding proficiency certificate from an authorized agency with a minimum speed of 40 net words per minute must be presented at the time of filing.
Knowledge of: office practices and procedures; filing methods and systems; spelling and word usage; uses of standard office machines and equipment including a personal computer.
Ability to: type/keyboard accurately at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 120 words per minute and transcribe notes accurately; understand and interpret laws, ordinances, rules and regulations; learn and effectively use word processing and other software applications; summarize and brief materials; use initiative in organizing and completing work; compose correspondence; give and follow written and oral instructions; deal tactfully and effectively with employees and the public; work harmoniously with others.
Physical Requirement:
Persons seeking appointment to a position in this class must meet health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: LightEmployment Type: Permanent Full-Time