Secretary Per Diem Day Emergency Screening Dept.

• Located in Belleville, Clara Maass Medical Center is a facility of Health and provides a complete continuum of care to residents of northern New Jersey. With over 700 physicians and employees, we offer advanced treatment for a wide variety of medical conditions. Our facility includes centers for advanced wound care, sleep disorders, bariatrics, orthopedics cardiac services, cancer care, emergency services, and more. In 2017,the Medical Center completed a state-of-the-art campus expansion featuring a new four-story 87,000 square foot building with a private, 32-bed Intensive Care Unit, new Main Entrance and Lobby, Retail Pharmacy, Patient Registration Area and a recently expanded Emergency Department.RWJBarnabas2,100

  Clara Maass Medical Center has been recognized nationally for its quality and patient safety by and by the Leapfrog Group, having earned its twelfth Grade A in 2019. The Medical Center has received Disease Specific Care Certification from the Joint Commission for Acute Coronary Syndrome (ACS), Congestive Heart Failure, Hip Replacement, Knee Replacement, Cardiac Rehabilitation and Advanced Certification in Palliative Care and is listed by the American Hospital Association as one of Healthcare s Most Wired hospitals. In Healthgrades 2018, the Medical Center earned in LGBTQ Healthcare Equality from the Human Rights Campaign Foundation.

  We are currently looking for a secretary to perform a wide range of secretarial duties and coordinate office procedures in support of the Labor and Delivery & OB Education department. The incumbent will be responsible and accountable for the following secretary's duties providing secretarial and administrative support services.

RESPONSIBILITIES:

• Assists in calling in staff for shifts when staffing is short,
• Attends monthly System Review Committee meetings and prepares the minutes for distribution to the Committee
• Completes and maintains all vehicle repair documentation; assists with actual vehicle maintenance as needed,
• Maintains and coordinates the Director s calendar,
• Maintains staff department files and credentialing material,
• Maintains the department Policy & Procedure and Quality Assurance manuals and updates as appropriate,
• Prepares all department correspondences as appropriate,
• Prepares all necessary documentation relating to staff employment as appropriate
• Prepares annual DMHS budget for PESS and ensures that all contract modifications forms are typed and forwarded to the Division,
• Prepares employee and physician time cards for management approval
• Performs all other duties as assigned,

QUALIFICATIONS:

• A High School diploma or equivalent (GED.
• Prior secretarial experience (1-3years).
• Typing 40 WPM
• Knowledge of Microsoft Suite, and basic computer skills.
• Excellent communications skills and telephone etiquette.
• Strong organizational and interpersonal skills.
• The ability to be flexible working as needed