Secretary II/Financial - Lane Transportation REPOST #22055

POSITION:          Secretary II/Financial
LOCATION:         Lane Transportation
REPORTS TO:    Transportation Supervisor
Position summary: This secretarial position is responsible for supporting the Transportation Department
APPLICATION PROCEDURE:  Interested applicants must complete an online application and submit (upload) a letter of interest, a resume, and three current (within one year), dated, & signed professional reference letters.  Previous submissions will not automatically flow to this posting.  In order to be considered for this position, you must apply specifically for the Job ID listed for this position.  
SALARY:                     Salary schedule can be found on the district website: https://www.christinak12.org/cms/lib/DE50000539/Centricity/Domain/130/FY2023%20Secretaries.pdf
                                                       
QUALIFICATIONS:    

• High School Diploma or GED.
• Two years of any combination of secretarial level work experience and/or higher education (Business School education)
• Thorough knowledge of secretarial techniques, office procedures and business procedures.
• Proficient in using computer applications such as Microsoft Word and Excel.
• Proficiency in both written and oral English and proofreading
• Must be detailed oriented
•  Knowledge of basic mathematics, data analysis and general bookkeeping methods preferred.
• Experience with the Delaware First State Financials (FSF) Preferred
• Ability to establish and maintain effective working relationships with district personnel, vendors and the public.
• Ability to coordinate workload to meet schedules/deadlines.
• Demonstrates ability to make decisions, comprehend multiple instructions, work under pressure, and exercise good judgment, discretion and confidentiality in performance of duties.
• Demonstrates pleasant, cooperative attitude.
• Demonstrates good attendance record.
• Effective verbal and written communication skills.
• Must be able to stand and work continuously for a minimum of 4 hours per workday
• Minimum lifting requirements- 50 pounds (with assistance)
• Must report to work on time every workday, except as afforded by existing law
• Test Performance Standards:

 

                            Typing               45 wpm
                            Math                 62% success rate
                            Proofreading    60% success rate
                            Excel:               60% success rate
 

PERFORMANCE RESPONSIBILITIES:

• Handle District inquires for district bus scheduling (Field Trips, After-school activities, etc.)
•  Provide quotes/estimates for district bus transportation inquiries
• Receives, opens, prioritizes and re-directs mail to those who should take action and/or should be kept informed of its contents.
• Assist in maintaining District and Contractor School Bus Driver and Attendant records in FileBound/TRS database.
• Assist with Shop recordkeeping for Christina School District School Buses
• Assist with Fleet Maintenance Program
• Work with Certified Delaware School Bus Driver Trainers to schedule mandatory driver training; schedule DMV road test appointments, submit emergency road test appointments to DOE and communicate DMV appointments to the Dispatch Office.
• Responsible for all Transportation Department Billing and Invoicing.
• Enter Purchase Orders and track balances to ensure adequate funding.
• Submit Purchase Order Increase Requests to Business Office as needed.
• Handle billing for damages to District school buses
• Accountable for all personal reimbursements processing for department.
• Assumes responsibility for inventory, ordering, maintenance of office supplies/equipment.
• Operates appropriate office equipment
• Assists the administrator(s) in developing and preparing information and compiling reports.
• Develops priorities, methods and procedures for effective performance of duties and office operation.
• Assists Administrator(s) in administrative tasks.
• Prepares all budgetary reports for department as needed.
• Trains and supervises other clerical personnel, as required by the assignment.
• Exercises good judgment and confidentiality in conformance with District policy.
• Performs secretarial duties, as assigned by Administrator(s).

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position
CHRISTINA SCHOOL DISTRICT
Human Resources Office
1899 S. College Avenue
Newark, DE 19702
Website:   www.christinak12.org    
PH:  302/552-2600       
 Employment is conditional upon receipt of an acceptable criminal background report, a negative pre-employment drug screening and a child abuse registry check showing you are not on the registry at any level
 
The Christina School District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, citizenship, age, disability, veteran status, genetic information, sexual orientation, marital status, gender identity, or any other categories protected by federal, state, or local law. Inquiries regarding compliance with the above may be directed to the Title IX/Section 504 Coordinator, Christina School District, 1899 S. College Avenue, Newark, DE 19702; Telephone: (302) 552-2600.