Secretary - Human Resources - Temporary

Job Description

POSITION TITLE:  Secretary

POSITION SUMMARY:

Under minimal supervision, performs data entry, clerical and reception support for the Human Resources Department; including filing and answering telephones.  Identifies and satisfies the needs of customers. Assists the HR team with clerical duties as needed. Interacts with employees, applicants and visitors in a cheerful, cordial manner. 

ESSENTIAL JOB FUNCTIONS:

• Greets, screens and provides assistance to the general public and our employees.
• Answers telephones, screens calls and transfers calls accordingly. 
• Opens office mail and routes to appropriate department members.
• Maintains personnel files (i.e., filing, copying etc.) and authorizes appropriate access to employee files.
• May arrange for office repairs to office equipment as needed, inventories, orders and maintains office supplies.
• Actively participates in team meetings and records minutes for the meeting.
• Completes and sends Verifications of Employment and initial Unemployment Claims.
• Have a working knowledge/understanding of employee benefits in order to have the ability to interface with employees and answer questions.
• Performs education and license/certification verifications.
• May type correspondence and other work as needed accurately and in the correct format.
• Assists the HR Business Partners/Assistants with pre-hire drug screens.
• Assists the HR team with administrative duties as needed.

MARGINAL JOB FUNCTIONS:

• Performs other duties as assigned.

Job Requirements

QUALIFICATIONS:

REQUIRED:

Minimum of one year office/ secretarial experience, 50 wpm typing and word processing skills and must be able to work independently. Ability to communicate effectively, orally and in writing. Have excellent telephone skills and be a team player. Ability to organize, prioritize work and pay strict attention to detail. Ability to multitask with frequent interruptions. Must maintain a high level of confidentiality at all times. Proficiency in all Microsoft Applications.

PREFERRED:

Prior Human Resources/HRIS experience.

TYPICAL PHYSICAL/MENTAL DEMANDS:

Sedentary to medium physical demands.  Ability to occasionally lift up to 25lbs, some stooping to gain access to files.  Excellent organizational skills.  High stress, many interruptions; ability to communicate with all types of personalities.  Ability to work independently as well as with others.  Must maintain strict confidentiality.  

PAY RANGE:  $17.35 - $25.59