This position will perform administrative tasks in an elementary, middle school or high school office. This will include organizing, coordinate, schedule and perform office functions at the school; serve as a secretary to the Principal and convey information regarding school functions and procedures. This positon requires a high degree of accuracy, accountability, attention to detail, ability to multi-task and confidentiality.
Duties may include but not be limited to:
- Screen all visitors prior to entering building;
- Answer telephone and intercom systems;
- Record student call-offs;
- Filing, typing, copying, laminating, and faxing information;
- Order supplies for office and teachers;
- Update and maintain student database in Skyward;
- Record keeping and prepare records for destruction;
- Maintain student list in Crisis Kit;
- Responsible for mail each day (incoming and outgoing);
- Responsible for records of substitute teachers and teacher attendance (optional duty by building);
- Distribution of medication when nurse is not available;
- Responsible for ensuring substitute teacher assignments are secured and calling substitute as needed (optional duty by building);
- Maintain teachers’ sub folders with updated materials and emergency information;
- Responsible for calling maintenance on copier and vending machines;
- Assist and coordinate student registration;
- Coordinate teacher check-in and check-out packets (optional duty by building);
- Prepare complimentary passes for faculty/staff;
- Maintain record of visitor, student and vocational sign-in and out sheets (optional duty by building);
- Maintain electronic payroll records for personnel, SRO’s Athletic Department personnel, and substitute teachers;
- Coordinate facility rentals;
- Display job postings from central office (optional duty by building);
- Coordinate senior awards night materials and reception;
- Order and assemble materials for graduation;
- Coordinate high school career day field trips (“Concentric Circles”);
- Perform limited background checks;
- Maintain military contact list;
- Coordinate paperwork and payment for out-of-district students;
- Coordinate All A’s breakfast for Qtr. 1, 2 and 3;
- Coordinate school photos for students, faculty and staff;
- Compile database materials for annual senior class trip to Washington D.C.;
- Maintain and distribute phone extension list for Elementary and Middle/High School;
- Coordinate Veterans Day program for the community;
- Assist other office staff as needed;
- Other duties as assigned by the principal.
Reports to: School Principal
Work Period: 198 days/year
Qualifications: General office skills with computer knowledge. Possession of the desire to help people learn and grow.
Physical/Mental Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held
Requirements: devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 15 pounds