Sba Compliance Specialist & Legal Assistant

The SBA Compliance Specialist & Legal Assistant (the "SCSLA") reports to the SBA Compliance Manager & Paralegal (the "SBACMP"). The SCSLA is responsible for providing a wide range of support to the Legal Department in connection with all areas of legal compliance, with a focus on Small Business Administration (SBA) compliance. The LCA also provides administrative office assistance to the Legal Department.

The candidate must demonstrate excellent organizational skills, have experience drafting correspondence, have experience in an environment that requires close attention to detail, and possess excellent verifiable computer skills. Support the SBACMP with running the SBA Compliance Program and assist Legal personnel with other areas of compliance to include the Ethics & Compliance Program, Corporate Governance, and other Legal Department matters. Assist with the maintenance and monitoring of corporate registrations in external government databases including the System for Award Management ("SAM"), Dynamic Small Business Search ("DSBS"), and others.

Assist the SBACMP with preparation of SBA 8(a) Applications, Mentor-Protege Applications, and Joint Venture Applications. Assist the SBACMP with preparation of SBA 8(a) Annual Reviews, Mentor-Protege Annual Evaluations, Joint Venture reporting, and other external reporting obligations. Conduct annual corporate signage reviews and other SBA compliance-related reviews.

Assist with preparation and semi-annual filing of SBA Form 1790. Track and file SBA offer letters, correspondence, and submissions. Support the SBACMP with monthly size and HUBZone calculations.

Assist with aggregating regulatory and SBA/government contract-related news for various internal communications. Coordinate contract close-out tasks and deliverables. Assist the Senior Paralegal with Corporate Governance (create and maintain hardcopy and electronic corporate books).

Prepare first drafts of routine correspondence (choose the right letterhead, understand tone of business correspondence, etc.) and assist with formatting, distribution, and tracking of same. Assist the Legal department with outside counsel invoices and credit card reconciliations. Obtain digital and wet signatures for various legal documents to include operating agreements, intercompany agreements, subleases, bonds, miscellaneous SBA forms; and affixing corporate seals.

Maintain legal filing system including the management of current and archived legal files using an Excel database and management of electronic litigation files. Manage office archives and storage and assist with other records management projects. Track, register, and maintain professional memberships, subscriptions, and CLEs.

Check outbox several times daily for filing, correspondence, faxes, mail, work assignments, documents to be distributed, etc. Provide administrative support to attorneys and paralegals such as filing, printing, copying, shredding, scanning, faxing, distributing mail, and assisting with mail-outs as needed. Make travel arrangements and prepare post-travel expense reports for Legal Department personnel.

Assist with creating and maintaining standard operating procedures for the Legal Department. Order Legal Department supplies, reserve conference rooms, conduct occasional errands, and update legal library periodicals. Complete special projects on an as-needed and as-assigned basis.Associate degree or four (4) years of administrative office support or other relevant work experience (preferably in a law firm or corporate legal department).

Must be dependable and consistent with attendance, performing job-related tasks, finishing assigned projects, and meeting deadlines. Exceptional demonstrated organizational skills, work initiative, interpersonal skills, efficient utilization of time, and ability to work both independently and in a team environment. Experience monitoring and tracking detailed information.

Excellent record-keeping and file management skills. Ability to write clearly and informatively; edit work for spelling and grammar; and ability to read, understand, and interpret written and verbal instructions. Knowledge of basic corporate governance principles, and knowledge of SBA rules and regulations, including the 8(a) Business Development Program, Alaska Native Corporations, and basic contract principles are helpful.

Strong familiarity and enthusiasm for a variety of computer software including Microsoft Word, Excel, PowerPoint, and Outlook. Ability to create and maintain highest levels of confidentiality when dealing with proprietary information and sensitive situations. Valid Alaska driver's license.

Alaska notary certification preferred. Ability to lift and carry boxes of documents weighing up to 25 pounds.Associate degree or four (4) years of administrative office support or other relevant work experience (preferably in a law firm or corporate legal department). Must be dependable and consistent with attendance, performing job-related tasks, finishing assigned projects, and meeting deadlines.

Exceptional demonstrated organizational skills, work initiative, interpersonal skills, efficient utilization of time, and ability to work both independently and in a team environment. Experience monitoring and tracking detailed information. Excellent record-keeping and file management skills.

Ability to write clearly and informatively; edit work for spelling and grammar; and ability to read, understand, and interpret written and verbal instructions. Knowledge of basic corporate governance principles, and knowledge of SBA rules and regulations, including the 8(a) Business Development Program, Alaska Native Corporations, and basic contract principles are helpful. Strong familiarity and enthusiasm for a variety of computer software including Microsoft Word, Excel, PowerPoint, and Outlook.

Ability to create and maintain highest levels of confidentiality when dealing with proprietary information and sensitive situations. Valid Alaska driver's license. Alaska notary certification preferred.

Ability to lift and carry boxes of documents weighing up to 25 pounds.