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Form of workPosition Overview
As a Heavy Equipment Rental and Sales Coordinator, you will play a crucial role in ensuring the smooth and efficient operation of our equipment rental services. You will be responsible for coordinating the Sales and Rental process for our extensive inventory of heavy equipment. This position requires excellent communication skills, attention to detail, and a strong commitment to customer satisfaction.
RESPONSIBILITIES
Equipment Management
- Maintain and submit weekly open PO report to upper management.
- Create/submit MPR’s to service department for machine PDI’s/repair and maintenance.
- Assist with and supply all necessary paperwork for quarterly bank floorplan audits.
Sales
- Order/maintain sales library literature.
- Obtain quotes from vendors for attachments and equipment modifications for sales opportunities.
- Create/maintain sales folders in network drive.
Rental
- Maintain and file all Certificates of Insurance.
- Obtain/submit paperwork to approve and set up any new customers.
- Create rental contracts to submit to customers for signature.
- Create/maintain all rental contracts in CDK.
Logistics
- Obtain rate quotes from multiple vendors for machine moves both local and long distance
- Arrange and schedule all freight moves for rental and sales deliveries and returns.
- Create inbound and outbound traffic tickets in CDK for all equipment movement
- Invoice customers for any responsible freight moves.
ASSIST THE SALES AND RENTAL MANAGER
- Create and issue PO’s for the procurement of all stock/sold equipment and attachments.
- Create/maintain all equipment files on network drive.
- Create/maintain all inventory profiles in CDK.
- Review/process incoming equipment invoices and apply costs to appropriate accounts.
- Create/maintain a product line brochure for distribution and for salesmen handouts.
- Assist any walk-in new sales customers.
- Field any calls for new equipment Sales and distribute leads to appropriate territory reps.
- Create, file and mail all sales invoices.
- Manage all incoming customer rental request phone calls.
- Assist any walk-in rental customers.
- Close out all completed rentals, review inspections and compile additional invoicing for wear, damage, fuel, usage credits, etc.
- Create, file and mail all rental invoices.
- Develop/maintain load plans for machinery and attachments.
- Communicate with all OEMs on ETA dates and logistics for machines on order.
- Designate arrival ports for incoming overseas equipment orders
- Process all incoming equipment freight invoices from vendors.
- Photograph, compile and maintain a library of photos for all fleet equipment
- Field any incoming used equipment questions/requests from phone calls, email and website inquiries.
- Prepare quotes, sales contracts, etc. for the sale of any used equipment.
- Create, file and mail invoices for all sold used equipment and attachments.
Education/Experience
- High school education or GED equivalent; bachelor’s degree in a related field is a plus.
- Proficiency with Microsoft Office
- Excellent organizational and time management abilities.
- Knowledge of heavy equipment and safety regulations is advantageous.
- Ability to work independently and as part of a team.
- Effective communication skills, both written and verbal.
Travel
- Less than 5%
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the colleague is frequently required to sit, stand, walk, talk, or hear; use hands to finger, handle, or touch objects or controls. The colleague may lift, push or pull up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Disclaimer: Every position at Finkbiner Equipment Co. includes other duties as required for the company to be successful. Not every duty is captured within the job description. This job description was captured at a point in time and duties and responsibilities will evolve. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.
